Staff

While you won’t have your desk phone at home, you can access your work phone remotely. Simply call 413-585-2074, then follow the prompts to access your mailbox.

• To update your phone greeting to direct people to your email address (or a department/colleague’s email), press 82 to access the greeting menu, then follow the voice prompts. 

• To check your messages, follow the prompts after you’ve accessed your mailbox. Information on using the voicemail system is available here. 

To make calls on behalf of the college while you’re working remotely, you have several options.

• Your personal device. (If you want to block your number, start your call by dialing *67, then dial the number.) 

• Set up a Zoom meeting, then connect via your personal phone.

• If you’re calling a Smith staff or faculty member, you can use Google Hangouts, with or without video.

Poll Everywhere is a web-based tool that allows you to capture instant feedback in a variety of forms. It can be used in remote classes, virtual meetings, events, and more. Smith has a campus-wide license.

• Polleverywhere.com (log in using your Smith account)

• Technology Training: Poll Everywhere and Zoom Interactivity (PDF of workshop deck)

• Tips for Success With In-Class Polling

Workday is Smith's system for managing human resources, payroll, student employment, finance, and budget information.

• Log in to Workday at https://workday.smith.edu

• Get help with Workday tasks at https://workday.smith.edu/help

  • • Recommended browsers: Firefox or Google Chrome. If you are not already logged in on Firefox or Google Chrome with a smith.edu account, you will be prompted to log in with your Smith credentials before you can access the Workday Help Site.

Zoom is a video-conferencing tool used by Smith for meetings, including course instruction. For a complete list of all supported tools, documentation, and FAQs, please visit our Supported Tools page.

Login at https://smith.zoom.us

Setting Up Zoom

• Download the Zoom Client for Meetings for your computer here.

• How to Sign in to Zoom

• How to Set a Virtual Background

• Adding Pronouns to Your Zoom Name

• Zoom Basics (PDF of Workshop Deck)

Attending Zoom Meetings

• Zoom In-Meeting Controls for Participants

Scheduling Meetings

• Schedule a Zoom Meeting

• Schedule and Manage Recurring Zoom Meetings

• Securing Your Zoom Meeting: Basic Passcode and Waiting Room Setup and General Link Sharing Practices

• Requiring Participants to Log In (Authenticate) Before Joining A Meeting

Managing Your Meeting

• Start Your Scheduled Zoom Meeting

• Zoom In-Meeting Controls for Hosts

• Live Captioning and Automatic Transcription in Zoom

Advanced / Other

• Making and Sharing Zoom Recordings

• Zoom Advanced Workshop (PDF of Workshop Deck)