Faculty and Instructors

Moodle is the college's learning management system (LMS) used for creating an online home for your courses. Share course materials such as your syllabus, course readings, and links to video ereserves. Create activities for online discussions, collecting homework, and quizzes or exams.

Smith Instructions

• Add Zoom Meeting Information in Moodle

• Administer Exams with Moodle Quizzes

• Assign and Grade Homework in Moodle

• Hold Online Discussions with Forums in Moodle

• Share Course Materials in Moodle

Smith Workshop Materials

• Administer Online Exams (PDF of workshop deck)

• What’s New in Moodle? (PDF of workshop deck)

• What’s New in Moodle? (Video of Zoom Workshop)

• Moodle Basics (PDF of workshop deck)

• Moodle Basics (Video of Zoom Workshop)

Add Your Slack Class Workspace Link to Moodle

1. Log into Moodle and navigate to your course page, then select "Turn editing on".

2. Near the top of your course page, select "+ Add a new activity or resource". In the pop-up window, scroll to the bottom, select "URL" then select "Add". The "Adding a new URL" screen will open.

3. In the Name field, type the name of your class workspace, such as "SMI 101 Course Slack Group". In the External URL field, paste the Slack URL (_____.slack.com). When finished, select "Save and return to course".

For additional instructions and other information about Moodle, visit Moodle Docs.

Google suite can be used for a variety of course support needs.

• Administer Exams with Quizzes in Google Forms

• Collecting Homework in Google Drive

• Share a Class Survey with Google Forms and Moodle

• Setting Up Online Office Hours

Zoom is a video-conferencing tool used by Smith for meetings, including course instruction. For a complete list of all supported tools, documentation, and FAQs, please visit our Supported Tools page.

Login at https://smith.zoom.us

Keep your Zoom app up to date! Some features and functionality, such as being able to participate in breakout rooms, will stop working properly if your app is out of date. Updating the Zoom Desktop App.

Setting Up Zoom

• Download the Zoom Client for Meetings for your computer here.

• How to Sign in to Zoom

• How to Set a Virtual Background

• Adding Pronouns to Your Zoom Name

• Zoom Basics (PDF of Workshop Deck)

Scheduling Meetings

• Schedule a Zoom Meeting

• Schedule and Manage Recurring Zoom Meetings

• Add Zoom Meeting Information to Moodle

• Securing Your Zoom Meeting: Basic Passcode and Waiting Room Setup and General Link Sharing Practices

• Zoom: Schedule and Host Secure Classes (PDF of Workshop Deck)

• Requiring Participants to Log In (Authenticate) Before Joining A Meeting

Managing Your Meeting

• Start Your Scheduled Zoom Meeting

• Zoom In-Meeting Controls for Hosts

• Live Captioning and Automatic Transcription in Zoom

• Breakout Rooms

• Zoom: Facilitating Classes (PDF of Workshop Deck)

Advanced / Other

• Managing Your Zoom Recordings in Panopto (Video of Zoom Workshop Deck)

• Panopto: Managing Your Zoom Recordings (PDF of Workshop Deck)

• Zoom Participation Reports

• Zoom Advanced Workshop (PDF of Workshop Deck)

• Zoom: Take the Wheel (PDF of Workshop Deck)

• Preparing Your iPad for Screen Sharing

• How to Use the Zoom Whiteboard with an iPad (Smith College YouTube Video)

The Comprehensive Assessment of Team Member Effectiveness (CATME) SMARTER Teamwork is a system of secure, web-based tools that enable instructors to implement best practices in managing student teams. 

Materials from CATME:

• Create a new account on the CATME site

• Video Overview (YouTube)

• Instructor FAQs and videos

• Step-by-Step Instructor Guide

Smith Workshop Materials:

Interactivity in Large Classes, Kevin Shea's Teaching Community of Practice session, includes a segment on CATME. 

• Video of session (Smith login required) 

• Slides

Panopto is Smith's streaming media server used to host and share both class Zoom recordings and other non-Zoom videos. See the Panopto page for complete details. 

I am using Moodle as my course home base and I want to utilize the Panopto block in Moodle to share videos with students:

1. Add the Panopto Block and Connect Your Moodle Course to Panopto

2. Logging In and Navigating Your Panopto Account

3. Enable Email Notifications for when Recordings Finish Processing in Panopto

4. Set Specific Zoom Meeting ID Recordings to Automatically Sort into Dedicated Panopto Folders (recommended for instructors who teach multiple courses)

I am using Moodle as my course home base and I want to control when and where Zoom class recordings appear to students:

1. Add the Panopto Block, Connect Your Moodle Course, Remove the Panopto block

2. Logging In and Navigating Your Panopto Account

3. Enable Email Notifications for when Recordings Finish Processing in Panopto

4. Set Specific Zoom Meeting ID Recordings to Automatically Sort into Dedicated Panopto Folders (recommended for instructors who teach multiple courses)

I am using something other than Moodle as my course home base and I want to share Zoom class recordings with students:

1. Logging In and Navigating Your Panopto Account

2. Enable Email Notifications for when Recordings Finish Processing in Panopto

3. Set Specific Zoom Meeting ID Recordings to Automatically Sort into Dedicated Panopto Folders (recommended for instructors who teach multiple courses)

4. Sharing Zoom Recording Panopto Links Outside of Moodle

Perusall is an e-reader platform that allows students and faculty to annotate assigned readings. It is available for instructor use within Moodle.

Materials from Perusall

• Perusall Content How To’s

• Support for instructors

Poll Everywhere is a web-based tool that allows you to capture instant feedback in a variety of forms. It can be used in remote classes, virtual meetings, events, and more. Smith has a campus-wide license.

• Polleverywhere.com (log in using your Smith account)

• Technology Training: Poll Everywhere and Zoom Interactivity (PDF of workshop deck)

• Tips for Success With In-Class Polling

Slack is a messaging and collaboration platform where classes and other groups can connect with each other and share information and resources. Smith has a campus-wide license as of summer 2020. Our initial focus is on course uses, but we will be making Slack available for more general use later in the fall.

If you would like to use Slack, the first step is to request a course space.

Request a Course Space

1. Go to our Request for Help form. 

2. Select the radio button to identify yourself as faculty, then choose your primary appointment.

3. Under "I need help with...", select "Tools, my course, or a consultation".

4. Check the radio button for "I need to request a Slack Workspace".

5. Complete the remaining fields with the relevant course information.

Download the Desktop or Mobile App

• slack.com/downloads 

  • • Slack offers how-to guides to help you download the app on your computer or mobile device. View guides for Mac, Windows, Linux, iOS, or Android.

Materials from Slack

• Getting Started for New Members

• Slack Basics

• What’s a Channel? (video)

• Slack User Essentials (video)

• Locate Your Slack URL

• Tips and Tricks

• Live webinars offered by Slack

Smith Workshop Materials

• Slack User Essentials (PDF of Workshop Deck)

• Teaching with Slack (PDF of Workshop Deck)

• Teaching with Slack (Video of Zoom Workshop)

VoiceThread is a web-based tool that allowsusers to post texts, audio, and video, as well as handdrawn annotations, for commenting and interaction. Smith has a campus-wide license as of spring 2020. Instructors can set up VoiceThreads using Moodle.

Materials from VoiceThread

• What is VoiceThread? (includes videos for commenting, creating, sharing, annotating, etc.)

• Creating a new VoiceThread

• Editing a VoiceThread

• VoiceThread How To’s

• Upcoming VoiceThread Workshops

• VoiceThread Blog

• VoiceThread Youtube Channel

Smith Workshop Materials

• Teaching with VoiceThread

• VoiceThread Training (Video of Workshop)

If you're not working or teaching from your office, you can access your work phone remotely. Simply dial 413-585-2074, then follow the prompts to access your mailbox.

• To update your phone greeting to direct people to your email address (or a department/colleague’s email), press 82 to access the greeting menu, then follow the voice prompts. 

• To check your messages, follow the prompts after you’ve accessed your mailbox. Information on using the voicemail system is available here. 

To make calls on behalf of the college while you’re away from your office, you have several options.

• Your personal device. (If you want to block your number, start your call by dialing *67, then dial the number.) 

• Set up a Zoom meeting, then connect via your personal phone.

• If you’re calling a Smith staff or faculty member, you can use Google Hangouts, with or without video.