Officer Duties
To smoothly operate an organization, it's useful to document duties and who performs these duties. This page documents specific tasks assigned to leadership of the club.
president
1. Make executive club decisions
2. Represent the club to external points of contact
3. Lead (or delegate leader of) club events and activities
5. Monitor and respond to club emails
6. Update slides for club meetings
7. Ensure presenter or activity is ready for club meetings
8. Ensure pizza will be picked up for club meetings
9. Host and lead club meetings
10. Coordinate with Engineering Building administrators (currently Jenny/Mia) to secure the use of meeting rooms for K7UAZ club
11. Net manager: arrange and document standing schedule; publish schedule on the website; train new net control operators
vice president
1. Primary coordinator of presentation for regular club meetings
2. Publish descriptions of upcoming presentation on the club’s website calendar so that they are visible on the K7UAZ website
3. Maintain presence at Club Events
4. Work with President/Officers to make sure there is someone at meetings where presence is required (like ARCA, Science City, etc.)
5. In absence of the President, assume the duties of the President
6. Actively reach out to and recruit new student members
7. Develop recruitment strategy and organize recruitment events, especially at the beginning of each semester
treasurer
1. Shows report at every meeting of any financial changes since the last meeting
2. Periodically shows larger report of financial changes (ex. revenues over the past year)
3. Primary responsibility for disbursement of all funds
4. Keeps record of any financial transactions and updates a GNUcash file which is uploaded to the Google Drive with an update ahead of each meeting
5. Identifies sources of funding, writes club grant proposals, and represents the club at proposal meetings (e.g. at ASUA and ARCA meetings)
6. Keeps track of community members' dues statuses in the roster and sends out emails to people confirming their dues payment, the date their next dues would be due, and for soliciting further dues at the turn of the year
Secretary
1. Takes notes at every club meeting for archival
2. Updates yearly roster with member information
3. Records all official votes for approval of new members and club expenditures
4. Produces short summaries of club events they attended
5. Tracks location of K7UAZ club equipment available to members
6. Responds to QSL cards
7. Provide assistance to treasurer for club grant proposals
STATION trustee
1. Hold the FCC license for K7UAZ station
2. Renew the club's FCC license when due
3. Promote goodwill among club members
4. Stay in contact with the Station Manager regarding club projects and station activities, assisting when able
5. Possess a CatCard for after-hours access to the building and shack
station manager
1. Lead technical responsibility to ensure the equipment, configuration, and operation of the station is in compliance with FCC rules, in alignment with ARRL best engineering and operating practices, and consistent with the mission of the statement
2. Key driver of improvements to shack and radio station
3. Repair or arrange to get equipment repaired
4. Actively recruit new members in person and on the air
5. Create and document new educational activities
6. Train new members (and designate trainer(s)) to safely and legally operate K7UAZ equipment consistent with ARRL best practices
community liaison
1. Handle reservations for social events at restaurants, especially the annual Christmas dinner
2. Keep club up to date on meetings and events at other local clubs (e.g. RST, OVARC, and SADXA)
community advisory board
1. Members are typically alumni of the club who have valuable experience
2. Continue to advise the club to affect a smooth transition between leadership teams
3. Contribute to the creation of and participation in educational and social events
FACULTY ADVISoR
1. TBD
2. TBD