1. Quarterly Change Report Report as of the last day of each quarter (March 31st, June 30th, September 30th, and December 31st) of the amount of money in the unit's cash register.Report is sent to Financial Services in electronic form, with hard copysigned by the preparer of the report and the manager following.
2. Door Count These statistics include: number of people who come into the building, count of materials used in-house, number of reference questions received in person and via telephone, and number of directional questions received in person and via telephone.Figures are reported to the state and are used by HPL fr planning purposes.
Door count takes place quarterly for one week in April, July, and October.
Hardcopy daily tally sheets are available from the Supply Room.
Worksheets to record statistics for the week are sent electronically to each branch, to be returned completed to Communications on a specified date generally seven to ten days after the end of Door Count Week. Hardcopies should be sent to Communications via delivery.
3. Annual Report A two page report is completed at the end of the fiscal year (Fiscal year runs July 1-June 30)
Report consists of a statistical summary,electronically generated and a narrative report, written by the manager.
Narrative report outlines the important events or accomplishments of the unit during the year.
4. Powercard Applications
Applications for PowerCards checked at the location that issued the card for accuracy and completeness.
After being checked and counted the applications are sent to a designated staff member in Library Materials Services by the 1st of the month.
5. Supply Requests Sent monthly to the Supply Room and include requests for basic office supplies such as pens, pencils, (check to see exactly what covered right now
6. Other Statistics
Movies for Children and Teens- Sent to Programming by the 3rd of each month.
Gaming-Recorded by the 5th of each month on the G Drive*
Computer Classes - Details recorded through Google document at https://docs.google.com/spreadsheet/viewform?formkey=dG5xZ3FoYkpzSW5ZUjltREpIRU1mUmc6MA#gid=50
* G Drive- Space on the city computers provided for library staff material. It is accessible to all HPL staff when they sign in to a city computer using their employee number (proceeded by an "e") and e-mail password