Board Attendees: Cliff, Donna, Peg, Jason, Brian, Floyd, Blair
Property Manager: Shana
Meeting commenced 7:02PM
Minutes approved
Financial Statement approved
Financial Report -
As of the end of July the actual spend is 52% of the annual budget
Tree trimming has yet to start for 2019
Grounds Report -
The Australian Pines were looked at behind Phase 2. Confident the trees in question are not on Hawthorn Park property.
A homeowner sent a letter regarding the Australian Pines. After careful measurement, it was determined that the trees are not on Hawthorn Park property. The homeowner was advised to send the other homeowner a letter to put on notice that one of their trees is dead and a hazard.
Question came up about trimming and care of the oak trees in yards. This is the responsibility of the home owner.
When an oak tree ("Street Tree") is removed or destroyed by storm, they must be replaced. Only certain tree species are permitted.
Social Report -
The community garage sale will be Saturday, November 9th. This happens once per year.
The Holiday Party will be Sunday, December 8th.
There will also be a new neighbors party in planning.
ARC Report -
25 so far this year. When in doubt, please submit an ARC (Architectural Review Form). There is no cost for the form.
President's Report -
Cliff will be moving away, but not immediately selling his Hawthorn Park home. Cliff asked to step down from President and stay on the Board as a Director at large.
There was a push for Donna Falcone to take on the President role. Donna accepted the role until the November Annual Meeting. Congratulations to Donna on her new role!
The terms of the following Board Directors end this year: Donna, Floyd, Peg
Home Sale Process -
This is the responsibility of the sellers Realtor. This is built into Florida Law.
We have missed a couple of sales.
Peg raised the situation with For-Sale-By-Owner. Board should alert the seller about the process immediately upon noticing it.
Board decided unanimously to send two letters: State Realtor Board on a particular agent, and a letter to the Title Company involved.
Bulk Cable TV -
We are under contract with Spectrum until September 23, 2021.
Our current costs are about $45/month per homeowner in the bulk contract. Blair's research shows it would be $44/month without the contract.
We've had price increases from Spectrum, as our contract with them allows 5-percent per year increase.
Blair asked that the attendees discuss a change to the bylaws.
We debated the process of voting.
We debated the true cost of Spectrum service and the cost of alternatives.
Board agreed to send out a survey of interest through Property Management.