Regular Board Meeting (9/25/2014)
Please note: These are not the official meeting minutes. The official minutes are recorded by the Property Manager, and are archived at the offices of Sentry Management.
BOARD ATTENDEES: Mike Hogan, Mike Sandstrum, Ray Dalto, Briana Francois, Tyler Linkenhoker, Frank Maruco, George Sinclair
ABSENT: Sentry Property Management
Financial Report -- Mike S reported a cash balance of $46,075. Surplus (former "reserve fund") is down to $21,000, as $34,000 has been spent on the trees project and legal fees. As of August the past due assessments total $6,159.
Property Manager Report -- No report.
Architectural Review Committee (ARC) Report -- Ray reported there has been nothing unusual and nothing critical.
Common Area Maintenance Report -- Frank reported everything looks good. Three issues raised:
1) The irrigation sprinklers are hitting the sign out front, discoloring it. Frank agreed to take care of it.
2) There are some barriers seen on sidewalks. County has been contacted to pressure wash the dirty sidewalks near the entrance, and to fix the sidewalks presenting trip hazards.
3) Ditches need to be cleaned out. Ray got an estimate os $2,100, which will cover clean out and hauling away debris. Motion to do the work was approved unanimously. Contractors who bid on the job warned of significant moccasin snake infestation in the ditches.
Budget Workshop -- Board will plan two budgets: one with cable TV included and one without.
Local News -- County Commissioner John Chappie has informed us to be aware that there will be a road closure for about a week, near the intersection of 9th Ave. NW and 67th St. W.
Activities Fund Report -- Balance unknown.
Picnic -- Saturday, 9/27. 50/50 raffle. No silent auctions. House guests will be charged $5 admission.
Yard Sale -- Tentatively Saturday, 11/8. George will confirm the date.
Bulk Rate Cable TV Committee -- No report. Dave Armstrong expected back in October. Mike H read a draft letter that will be finalized and sent to homeowners. Purpose of the letter is to explain the following points:
1) Per legal review, the Association must provide basic cable TV services in a bulk contract.
2) Cable TV services may be discontinued only if our governing documents are revised, which requires 67-percent of 92 homeowners to vote affirmatively.
3) Brighthouse has confirmed receipt of notice by Hawthorn Park not to renew our current contract. Purpose of this notification is to improve our negotiating position.
4) Board will seek bids for a new bulk rate contract from providers who seek to compete for our business
5) Basically, the Board will execute two parallel paths on this issue: A ballot will be issued to determine if 67-percent of homeowners want to change our governing documents. Meanwhile, a bidding and negotiation process will take place in the event our governing documents will remain the same.
6) If multiple providers decide to compete for our bulk cable TV contract, Board's criteria for selecting the winner will be shared with the Association after the winner is selected.
Directory Committee Report -- Art Stadlin gave a report on behalf of the committee (Jeanine Balsis, Kathy Lesjak, Wendy Edler, and Rich Bonneau). The cover and other sheets have been reviewed and refreshed. Updates to names and phone numbers section are underway. So far Sentry has provided no homeowner information to the committee. Wendy has volunteered to be our new Welcome Manager, to greet new homeowners and get them to complete a form with information they want in the Directory. Reproduction costs are estimated to be in the $150 range. Motion by the Board to reimburse for this expense was approved unanimously.
With no further discussion, the meeting was adjourned.