Embedded Files
A payment voucher is a document used to authorize and record financial transactions. It ensures proper tracking of payments and is usually supported by invoices or receipts. The process involves verifying payment details, getting approvals, preparing the voucher, and releasing the payment—promoting accuracy and accountability in financial management.
Accessing Payment Voucher Module
Accessing Payment Voucher Module
Go to the side menu and click 8. Accounting.
Click 8.1 Journal Entry Processing
Select 8.1.2 Payment Voucher
Posted Account Payable Voucher to Payment Voucher
Posted Account Payable Voucher to Payment Voucher
Step 1: Access Accounts Payable
Step 1: Access Accounts Payable
In the Payment Voucher Section
Click Browse Accounts Payable.
Step 2: Select Transactions
Step 2: Select Transactions
Choose the Book Set.
Select the APV transaction(s).
Click Confirm.
Step 3: Review Journal Entry
Step 3: Review Journal Entry
The journal entry will display for review.
Verify the transactions.
Click Confirm to proceed with the payment voucher.
Step 4: Finalize Voucher
Step 4: Finalize Voucher
Review the populated details and accounting entries.
Make any necessary modifications.
Click Save.
The prepared entry will be marked as For Posting.
Direct Entry to Payment Voucher
Direct Entry to Payment Voucher
Step 1: New Entry
Step 1: New Entry
In the Payment Voucher Section
Click the New Record button in the top toolbar to start a new entry.
Step 2: Enter Details
Step 2: Enter Details
Enter the description and select the supplier, project, ATC Code if any. Fill in the remaining details, including the reference number.
Step 3: Select Transaction Book
Step 3: Select Transaction Book
Choose the Transaction Book.
Once selected, the entry form for the value will appear.
Enter the transaction amount.
Step 4: Review and Save
Step 4: Review and Save
Review the transaction details.
Click Save to finalize the entry.
Verify/Post Payment Voucher
Verify/Post Payment Voucher
Step 1: Open Transaction
Step 1: Open Transaction
In the filter buttons, select the payment voucher tagged as For Verification/ For Posting.
Select transaction and Double‑click it to view the entry form.
Step 2: Verify/Post the Transaction
Step 2: Verify/Post the Transaction
Click the button displayed on the right side of the signatory's field.
A Confirm dialog box will appear.
Select Yes to verify/post the transaction.
Print Payment Voucher Form
Print Payment Voucher Form
Step 1: Select Item
Step 1: Select Item
Select the PV transaction you want to view or print.
Click View/Print.
Step 2: View/Print the Payment Voucher
Step 2: View/Print the Payment Voucher
A Parameter dialog box will appear.
Select the Voucher type of report/form.
Click Confirm.
Step 3: Print the Payment Voucher
Step 3: Print the Payment Voucher
Click Print to generate a printed copy of the payment voucher form.
Print Payment Voucher Journal Summary Report
Print Payment Voucher Journal Summary Report
Step 1: Select Item
Step 1: Select Item
Select the PV transaction you want to view or print.
Click View/Print.
Step 2: View/Print the Payment Voucher
Step 2: View/Print the Payment Voucher
A Parameter dialog box will appear.
Select Summary as the report type, choose the date range, and select the transaction book that will display in the report.
Click Confirm.
Step 3: Print the Payment Voucher
Step 3: Print the Payment Voucher
Click Print to generate a printed copy of the journal summary report.
[Important Note]
[Important Note]
The processes for Verifying and Posting of Transactions are identical to those used in:
The processes for Verifying and Posting of Transactions are identical to those used in:
- Account Payable Voucher
- Account Receivable Voucher
- Receipt Voucher
- General Journal Voucher
Similarly, the following steps for Printing Voucher Form and Printing Voucher Journal Summary Report follow the same workflow across these modules.
Similarly, the following steps for Printing Voucher Form and Printing Voucher Journal Summary Report follow the same workflow across these modules.
Page updated
Report abuse