Conferences
Trainees have up to $1,000 per year in travel funding to attend national or local scientific conferences.
Funds can be used for:
Ground transportation
Airfare
Lodging
Conference Registration fees
Presentation costs
Students are encouraged to attend a scientific conference with their Research Mentor to present research findings from their first year in URISE.
Need help finding a conference?
Click here for CIMR's List of Conferences Attended by Previous Scholars. This document has conference names, websites, format (virtual/in person), conference registration cost, and deadline.
Procedures & Assistance
Link to the BUILD EXITO Conferences Logistics Page
Conference Funds Request Form
Link to Conference Funds Request Form
Please complete as soon as you can but no later than the deadlines below.
Conferences w/ Travel: At least 8 weeks before travel
Local or Virtual Conference: At least 2 weeks before any conference registration deadlines (early bird or general).
Step 1
Please review ALL of the content on the BUILD EXITO Logistics Google Site on the Conferences page. Start with the presentations under the "Resources" Header. Please note that the language on the Conferences page refers only to BUILD EXITO, however this page fully applies to URISE.
Step 2
After watching those videos AND eight weeks prior to travel, please fill out the Conference Funds Request Form. Please note that you must be registered full time during the term in which you will travel.
Step 3
Four weeks prior to travel, schedule a meeting with Cassandra per the Travel Process timeline.
Conference Resources
Conference Funds Presentation
The Scientific Conference Funds presentation slides which has information on:
Policies
What costs are covered
Conference funds planning
Request process/procedure
Full time requirement
RLC hours
Video of session.
Travel Presentation
The Travel presentation slides, which has information on:
Policies & required meetings/forms
What costs are covered
Preparing your budget
Travel Advances (get travel funds before you leave)
Video of session (coming soon)
Posters
You can use your conference funds to printer posters for conferences. If you want URISE to pay for the poster* we will be using PSU's Wide Formatting Printing.
If you want URISE to pay for the poster, you must complete this form 7 days before you need the poster/travel.
Acknowledgements
All products resulting from the URISE Project must include the following acknowledgement:
Work reported in this poster was supported by the National Institutes of Health MARC National Research Service Award under 5T34GM141989, administered by the National Institute of General Medical Sciences. The work is solely the responsibility of the authors and does not necessarily represent the official view of the National Institutes of Health. Additional support was provided by the (list any industrial or other support). A special thanks to the students/trainees and/or faculty who participated in this NIH Diversity Program Consortium study.
*You can be reimbursed for printing if you want to pay or if you need it ASAP.
Do hours spent at conferences count as RLC hours?
Please negotiate this in advance of your departure for the conference with your Research Mentor.
In order for travel hours (traveling from Portland to the conference city) to be counted as RLC hours they must occur within your regular RLC schedule. If you don’t have a regular RLC schedule the travel hours must occur between 8-5 p.m. (as approved by the RLC).
Any time spend at the conference can count as RLC hours (as approved by RLC).
Record any applicable hours on your Monthly Reporting Form.