Reserving Spaces

MBA Club Leaders can self-book classrooms on the 2nd, 3rd, and 4th floors at McDonough School of Business - Hariri Building without Staf help.

(230 Lecture (Cap: 62), 240 Case (Cap: 72), 250 Case (Cap: 72), 265 Lecture (Cap: 36), 310 Conference (Cap: 12), 340 Case (Cap: 72), 350 Case (Cap: 72), 360 Lecture (Cap: 53), 370 Lecture (Cap: 61), 415 Conference (Cap: 47))

Click here to view seating charts as a reference.

1- Go to EMS and click "Log into Georgetown University Space Request System," then log in using your student organization's username and password.
We suggest  logging into EMS in a separate browser profile or an ignocnito window.
Please note you'll need your student org email and unique password that was sent privately to Presidents and EVPs.
If you don't have access to your student org email via SSO, you won't be able to access EMS. Please contact your President and/or EVP.
Click here to view the list of e-mails used to create EMS accounts.
If your president can't access the email listed on this file, please contact mbaprogramoffice@georgetown.edu
Click here to view seating charts as a reference.
Click here to view the Tutorial on how to book rooms on EMS 

2- On the left side of the screen, select the button "Create a reservation".
Then, on the Reservation Templates Page, select "book" near the template named "MSB / MBA Hariri Classroom Reservations"

3- Select the date and the time that you would like to reserve, and click "search".
If the room is available during that time, click on the green plus sign near the room, define the number of attendees, and select set up type. Then click "next step"

4- Add your event information, including your contact information (Name, Email and Phone).
This step is important because if anything changes in the availability of the room, they will reach out to you directly. You can choose to add a 2nd contact as well. Then click on "create reservation".

5- You'll receive an e-mail from EMS with your confirmation, and then you are all set.

Please note that academic events have priority on using campus spaces, so if any changes are needed, student leaders will be notified in advance. Ensure your MBA Student organization is following all the Georgetown & MSB Policies, including minor protection and alcohol.

• Each MBA Student Organizations may create up to three future bookings on EMS. 

• Each booking will require its own reservation (ie may only reserve one space per reservation submission)

  • If you need more than 3 rooms, please contact mbaprogramoffice@georgetown.edu at least 15 days in advance 

• Student Orgs will not be able to save individual reservations if:

  • A booking lasts more than 5 hours

  • A contact name and email address are not included

• Exceptions must be requested to the MBA Program Office mbaprogramoffice@georgetown.edu at least 15 days in advance

• Please note that academic events have priority on using campus spaces, so if any changes are needed, student leaders will be notified in advance. 

1- Check Availability:
Log in to your MBA student organization EMS account and review Fisher Colloquium's availability.
(From the login page, on the left under Browse, select Locations => Add/Remove Locations => Views => select MSB Hariri Complete => Update Locations)

2- Reservation Request:
Email the MBA Program Office (at least 30 days in advance) with these details:
a. Event Name
b. Event Description
c. Involved Student Organization(s)
d. Event Date
e. Event Start and End Time (excluding setup time)
f. Desired Reservation Start and End Time (including setup time)
g. Expected Number of Attendees
h. Additional Equipment Needed (if any): (extra chairs, tables, linen, trash bins). Be specific on the numbers and types of items you'll need. (E.g., 10 round tables that fit 10 chairs. Check examples on Fisher Floor Sample Plans).
i. Will your event involve VIPs (dignitaries, anyone that requires a security detail)? If yes, send more detailed information.
We'll notify the Protocol Office (Jackson Menner and Mary Haines) and fill up GUPD Event Security request form - Lt. Joyce Pearson
j. Will food be served during the event? If yes, what vendor will you hire? (Please note that student leaders are responsible for ordering food).
k. Will you need A/V Support?
Once information is received, the MBA Program Office Team will send a request to reserve the space on your behalf. 

3- Reservation Confirmation:
The McDonough Event Team will review the request and inform you via email if the reservation is confirmed.

4-Post-Reservation Actions:
- Once confirmed, follow the steps on the MBA Event Planning Page.
Ensure your MBA Student organization is following all the Georgetown & MSB Policies, including minors protection and alcohol.
- If food will be served during your event, MBA Students are responsible for contacting/managing vendors for catering.
(Click here to view a list of vendors used by MBA Students)
- For Audio/Video support, contact the MSB Tech Team at msbhelp@georgetown.edu with at least  15 days prior to the event.
(Be specific on what type of support you'll (E.g. Set up screen and audio, microphones, zoom capabilities, someone on-site to help set up)
Review MSB Tech Center Page for AV Support in Events: https://msbtech.georgetown.edu/services/av-events
- If involving major Donors, connect with MSB Advancement.
- If your event involves VIPs (dignitaries, anyone that requires a security detail), inform your MBA Program Office Advisor.
We'll notify the Protocol Office (Jackson Menner and Mary Haines) and fill up GUPD Event Security request form - Lt. Joyce Pearson

5- After the Event:
MBA Student leaders are responsible for room setup, clearing, or coordination with vendors.
Students must take all the trash outside Fisher and take the to the dumpster on the second floor.
The room should look the exactly way that you found it.

When the MBA Program Office asks to book Fisher or Lohrfink rooms, you'll first get an email confirming your request details, labeled as "Web Request." But this isn't the final confirmation. The actual confirmation, marked as "Confirmed," will arrive once either the McDonough Events or Georgetown Event Management Services Teams approve your request. This "Confirmed" email means your reservation is officially approved and secured. Please note that academic events have priority on using campus spaces, so if any changes are needed, student leaders will be notified in advance.

1- Check Availability:
Log in to your MBA student organization EMS account and review Lohrfink Auditorium's availability.
(From the login page, on the left under Browse, select Locations => Add/Remove Locations => Views => select MSB Hariri Complete => Update Locations)

2- Reservation Request:
Email the MBA Program Office (at least 30 days in advance) with these details:
a. Event Name
b. Event Description
c. Involved Student Organization(s)
d. Event Date
e. Event Start and End Time (excluding setup time)
f. Desired Reservation Start and End Time (including setup time)
g. Expected Number of Attendees
h. Additional Equipment Needed (if any)
i. Will your event involve VIPs (dignitaries, anyone that requires a security detail)? If yes, send more detailed information.
j. Would you like to reserve the green room and/or reception area at Lohrfink?
Once information is received, the MBA Program Office Team will send a request to reserve the space on your behalf. 

3- Reservation Confirmation:
The Georgetown Event Management Services (GEMS) Team will review the request and inform you via email if the reservation is confirmed.

4-Post-Reservation Actions:
- Once confirmed, follow the steps on the MBA Event Planning Page.
- For Audio/Video support, contact the MSB Tech Team at msbhelp@georgetown.edu with at least  15 days prior to the event.
(Be specific on what type of support you'll (E.g. Set up screen and audio, microphones, zoom capabilities, someone on-site to help set up)
Review MSB Tech Center Page for AV Support in Events: https://msbtech.georgetown.edu/services/av-events
- If involving major Donors, connect with MSB Advancement.
- If your event involves VIPs (dignitaries, anyone that requires a security detail), inform your MBA Program Office Advisor.
We'll notify the Protocol Office (Jackson Menner and Mary Haines) and fill up GUPD Event Security request form - Lt. Joyce Pearson

5- After the Event:
MBA Student leaders are responsible for room setup, clearing, or coordination with vendors.
Food and Drink is NOT permitted inside Lohrfink Auditorium. Violation of this may result in additional fees to cover any and all damage or clean-up. A small reception area is available by request.

When the MBA Program Office asks to book Fisher or Lohrfink rooms, you'll first get an email confirming your request details, labeled as "Web Request." But this isn't the final confirmation. The actual confirmation, marked as "Confirmed," will arrive once either the McDonough Events or Georgetown Event Management Services Teams approve your request. This "Confirmed" email means your reservation is officially approved and secured. Please note that academic events have priority on using campus spaces, so if any changes are needed, student leaders will be notified in advance.

1- Check Availability:
Log in to your MBA student organization EMS account and review spaces' availability.
(From the login page, on the left under Browse, select Locations => Add/Remove Locations => Views => select MSB Hariri Complete => Update Locations)

2- Reservation Request:
Email the MBA Program Office (at least 15 days in advance) with these details:
a. Location desired & Event Name
b. Event Description
c. Involved Student Organization(s)
d. Event Date
e. Event Start and End Time (excluding setup time)
f. Desired Reservation Start and End Time (including setup time)
g. Expected Number of Attendees
h. Additional Equipment Needed (if any): (extra chairs, tables, linen, trash bins). Be specific on the numbers and types of items you'll need. (E.g., 10 round tables that fit 10 chairs. Check examples on Fisher Floor Sample Plans).
i. Will your event involve VIPs (dignitaries, anyone that requires a security detail)? If yes, send more detailed information.
We'll notify the Protocol Office (Jackson Menner and Mary Haines) and fill up GUPD Event Security request form - Lt. Joyce Pearson
j. Will food be served during the event? If yes, what vendor will you hire? (Please note that student leaders are responsible for ordering food)
Once information is received, the MBA Program Office Team will send a request to reserve the space on your behalf. 

3- Reservation Confirmation:
Theteam responsible for the space will review the request and inform you via email if the reservation is confirmed.

4-Post-Reservation Actions:
- Once confirmed, follow the steps on the MBA Event Planning Page.
Ensure your MBA Student organization is following all the Georgetown & MSB Policies, including minors protection and alcohol.
- If food will be served during your event, MBA Students are responsible for contacting/managing vendors for catering.
(Click here to view a list of vendors used by MBA Students)
- For Audio/Video support, contact the MSB Tech Team at msbhelp@georgetown.edu with at least  15 days prior to the event.
(Be specific on what type of support you'll (E.g. Set up screen and audio, microphones, zoom capabilities, someone on-site to help set up)
- If involving major Donors, connect with MSB Advancement.
- If your event involves VIPs (dignitaries, anyone that requires a security detail), inform your MBA Program Office Advisor.
We'll notify the Protocol Office (Jackson Menner and Mary Haines) and fill up GUPD Event Security request form - Lt. Joyce Pearson

5- After the Event:
MBA Student leaders are responsible for room setup, clearing, or coordination with vendors.