Embedded Files
The Timeline listed below includes the dates and responsibilities associated with the steps to be taken by the Senior Executive Administrative Coordinator for Academic Affairs and the Vice-President of Academic Affairs.
Steps 1-5 include the dates when the VPAA's office should create and share/unshare Google Drive ePortfolio folders for Third Year Review candidates. Take a look at the specific directions about Google Drive Folders including access availability, creation, sharing & unsharing permissions, and confidentiality settings.
Step 6 includes the date by which the Vice-President of Academic Affairs informs the faculty member if their contract is being renewed or not. If needed the VPAA's Office can review the candidates' Third Year Review Timeline.
Create Google Folders
Create Google Folders
At the time of hire
The VPAA's Office will create a Google Folder for each new faculty member. That folder will serve as the template for the faculty member’s draft folder as they gather material for their future Third Year Review.
- Faculty Member
Share
Share
At the time of hire
The VPAA's office will share the Third Year Review folder with the faculty member only. A template is available for faculty to use on their own computers or Google Account to build their portfolios.
Unshare
Unshare
On October 1st of the 5th semester
The VPAA's Office will "unshare" the Third Year Review folder with the faculty member only. If October 1st falls on a weekend, unshare the folder the first business day after.
2. Third Year Peer Review Committee
2. Third Year Peer Review Committee
Share
Share
On October 1st of the 5th semester
The VPAA's Office will request Third Year Review Committee member names, if needed
The VPAA's office will share the Third Year Review folder with the Third Year Peer Review Committee only . If October 1st falls on a weekend, share the folder the first business day after.
Sharing permissions will be set to view only without download capability. See the Confidentiality settings for directions.
To make unsharing the folder faster & easier, set an expiration date with these directions.
Unshare
Unshare
On November 1st of the 5th semester
The VPAA's Office will "unshare" the Third Year Review folder with the Third Year Review Peer Review Committee. If November 1st falls on a weekend, unshare the folder the first business day after.
3. Deans/Chairs
3. Deans/Chairs
Share
Share
On November 1st of the 5th semester
The VPAA's office will share the Third Year Review folder with the Deans/Chairs. If November 1st falls on a weekend, share the folder the first business day after.
Sharing permissions will be set to view only without download capability. See the Confidentiality settings for directions.
To make unsharing the folder faster & easier, set an expiration date with these directions.
Unshare
Unshare
On December 23rd of the 5th semester
The VPAA's Office will "unshare" the Third Year Review folder with the Deans/Chairs. If December 23rd falls on a weekend, unshare the folder the first business day after.
4. VPAA & President
4. VPAA & President
Share
Share
On December 23rd of the 5th semester
The VPAA's office will share the Third Year Review folder with the VPAA & the President. If December 23rd falls on a weekend, share the folder the first business day after.
Sharing permissions will be set to view only without download capability. See the Confidentiality settings for directions.
If dates are known when the VPAA & the President will be finished with the ePortfio, set an expiration date with these directions to make unsharing easier & faster.
Unshare
Unshare
At the conclusion of the Third Year Review Process
The VPAA's Office will "unshare" the Third Year Review folder with the VPAA & the President.
5. Final Steps
5. Final Steps
Retain Google Drive Folders
Retain Google Drive Folders
At the conclusion of the Third Year Review Process
The VPAA's Office will unshare all folders when the Third Year Review Process in complete.
The VPAA's Office will retain all Google Folders for each faculty member for future reference. Folders must remain unchanged after October 1st (no updates or new uploads allowed).
6. Faculty Member Notification
6. Faculty Member Notification
Vice President Contacts the Faculty Member
Vice President Contacts the Faculty Member
By March 15th of the 6th semester
The Vice-President will inform the tenure-track faculty member, the Chair, and the Dean whether or not the tenure-track faculty member’s contract is being renewed.
If the Vice-President decides to renew the tenure-track faculty member’s contract, the Vice-President will meet with the Chair or Dean, the Tenure-Track Faculty Mentor, and tenure-track faculty member at the conclusion of the review process to discuss the results of the review and make recommendations for successful continuation in the tenure-track program. This meeting should take place by March 15 of the 6th semester.”
Page updated
Report abuse