Google Drive Folders

Google Drive Folder Structure

The folder tree structure listed below allows the Third Year Review Committee members to review a candidate's documents in the preferred reading order. The visual representation of this structure is seen in the graphic below.

In addition to the folder tree structure, please feel free to review which Folders will be created by the VPAA's Office and which folders are created by the Candidates.

All sub-level folders, except for the four mandatory ones, are optional. Please feel free to adjust the sub-level folders and digital files as needed to fit individual eDossiers and accompanying evidence.

Folders Created by VPAA's Office

All official Google Drive Folders are created and maintained through the VPAA's Office. They will create a 3rd-Year Review folder when a faculty member is hired and will share that folder upon request. The VPAA's folder is the official folder and is not designed to store materials a candidate is considering adding to their portfolio. A candidate should create a personal folder using their own campus account and when ready, will transfer documents to the official folder at the time of the 3rd-Year Review.

The base folder structure that will be created by the VPAA's Office will look similar to the following:

I. Tenure & Promotion (Top-Level folder)
1. 3rd Year Review (Sub-Level folder)
1.1. Applicant 1 (Sub-Level 2 folder)
1.1.1 01 General
(Mandatory - Candidate)
1.1.2 02 Teaching Effectiveness
(Mandatory - Candidate)
1.1.3 03 Scholarship
(Mandatory - Candidate)
1.1.4 04 Service
(Mandatory - Candidate)
1.2. Applicant 2 (Sub-Level 2 folder)
1.2.1 ADD MANDATORY CANDIDATE
FOLDERS FROM 1.2.1-1.2.4
1.3. Applicant 3 (Sub-Level 2 folder)
1.3.1 ADD MANDATORY CANDIDATE
FOLDERS FROM 1.3.1-1.3.4
1.4. Applicant 3 (Sub-Level 2 folder)
1.4.1 ADD MANDATORY CANDIDATE
FOLDERS FROM 1.4.1-1.4.4

Continued in next column

2. Tenure & Associate Professor (Sub-Level folder)
2.1 Applicant 1 (Sub-Level 2 folder)
2.1.1 01 General
(Mandatory - Candidate)
2.1.2 02 Teaching Effectiveness
(Mandatory - Candidate)
2.1.3 03 Scholarship
(Mandatory - Candidate)
2.1.4 04 Service
(Mandatory - Candidate)
2.2 Applicant 2 (Sub-Level 2 folder)
2.2.1 ADD MANDATORY CANDIDATE
FOLDERS FROM 2.2.1-2.2.4
3. Full Professor (Sub-Level folder)
3.1 Applicant 1 (Sub-Level 2 folder)
3.2.1 ADD MANADTORY CANDIDATE
FOLDERS FROM 3.2.1-3.2.4
4. Sabbatical (Sub-Level folder)
4.1 Applicant 1 (Sub-Level 2 folder)
4.2.1 ADD MANDATORY CANDIDATE
FOLDERS FROM 4.2.1-4.2.4

Folders Created by Candidates

While the VPAA's Office creates the official top-level folders, a candidate can create a folder structure specific to their evidence, in order to keep all materials organized and easy to find.

One suggestion is for a candidate to create their own personal folder using their own campus account. This will allow a place to store all documents needed for Third Year Review portfolios. When it's time, the candidate then transfers all documents to the official folder from the VPAA's Office.

The Google Drive folder organization shown below is a suggested way to organize the eDossier. You may choose to use it or create your own.

Top-Level Folders

Within the Third Year Review folder, an applicant MUST include these four top-level folders:

01 General (G)

02 Teaching Effectiveness (T)

03 Scholarship (SC)

04 Service (SE)

NOTE: To keep the folders in the proper order, please add the numbers (01, 02, 03, 04) in front of each title. Without the numbers Google will save the folders in alphabetical, putting "Teaching Effectiveness" as the last folder.

Sub-Level Folders

Sub-Level folders are optional, but using them will allow a candidate to keep all materials applicable to that topic together.

A folder structure (including individual PDF files) created by a candidate could look similar to the following example for Teaching Effectiveness. A candidate may follow this structure or create one of their own.

I. 01 General (Top level folder - MANDATORY)
II. 02 Teaching Effectiveness (Top level folder -
MANDATORY)
1. 01 Knowledge of the Discipline (Sub-level folder 1 -
OPTIONAL)
1.1 01 Coursework (sub-level folder 2 - OPTIONAL)
1.1.1 001 Class 1 (PDF file)
1.1.2 002 Class 2 (PDF file)
1.2 02 Seminars/Workshops (sub-level folder 2 -
OPTIONAL)
1.2.1 001 Workshop 1 (PDF file)
1.2.2 002 Seminar 1 (PDF file)
1.3 03 New courses (sub-level folder 2 - OPTIONAL)
1.3.1 001 Course 1 (PDF file)
1.3.2 002 Course 2 (PDF file)
2. 02 Methodology (sub-level folder 1 - OPTIONAL)
2.1 01 Syllabi (sub-level folder 2 - OPTIONAL)
2.1.1 001 Course #1 (PDF file)
2.2.2 002 Course #2 (PDF file)
2.2.3 003 Course #3 (PDF file)
2.2 02 Resources (sub-level folder 2 - OPTIONAL)
2.2.1 001 Resource 1 (PDF file)
2.2.2 002 Resource 2 (PDF file)

Continued in next column

3. 03 Communication and Student Contact (sub-level
folder 1 - OPTIONAL)
3.1 01 Communication (sub-level folder 2 - OPTIONAL)
3.1.1 001 Communication 1 (PDF file)
3.1.2 002 Communication 2 (PDF file)
3.2 Student Contact (sub-level folder 2 - OPTIONAL)
3.2.1 001 Student contact 1 (PDF file)
4. 04 Environment for Learning (sub-level folder 1 -
OPTIONAL)
4.1 01 Environment (sub-level folder 2 - OPTIONAL)
4.1.1 001 Narrative (PDF file)
4.1.2 002 Environment #1 (PDF file)
5. 05 Evaluation and assessment (sub-level folder 1 -
OPTIONAL)
5.1 01 Student Evaluations (sub-level folder 2 -
OPTIONAL)
5.1.1 001 Narrative (PDF file)
5.1.2 002 Evaluation Course #1 (PDF file)
5.1.3 003 Evaluation Course #2 (PDF file)
5.1.4 004 Evaluation Course #3 (PDF file)

Google Drive Folders