Embedded Files
Following the timelines listed earlier in this document, each folder needs to be shared a number of different times during the course of the review process.
When sharing folders with the Committee members, the Chairs/Deans, the VPAA, and the President, remember to set the confidentiality settings.
Use any one of the these options to share the folder(s) or file(s): Google Drive Main page (under Name), Google Drive Main page (under Navigation), Within the folder, or Sending a link.
- At the Google Drive Main page - Under Name (Windows only)
At the Google Drive main page, locate and click on the folder to be shared
Then click the Share button (the icon looks like a person with a + sign)
3. In the Dialog box that appears type the email
address for the faculty member, Chairs/Deans,
Committees, VPAA, & the President according to the
timelines listed earlier in this document
4. Make sure "General Access" shows as Restricted
5. Check the box next to “Notify People”
6. Type a message for the faculty member, Committee
member, Chairs/Deans, VPAA, and President. This
message will automatically include the link to the
folder.
7. When sharing with the faculty member make sure the
permissions say Editor.
8. When sharing the completed folder with the Committee
members, Chairs/Deans, VPAA, & the President change
the permissions to Viewer.
9. Click Send
2. At the Google Drive Main page - Under Navigation (Windows only)
2. At the Google Drive Main page - Under Navigation (Windows only)
At the Google Drive main page, locate the folder to be shared, from the left-hand navigation list
Right click on the title of the folder or file
At the pop-up menu click Share
Note: This section uses the same directions as those in the first section as shown above.
4. In the Dialog box that appears type the email
address(es) for the faculty member, Chairs/Deans,
Committees, VPAA, & the President according to the
timelines listed earlier in this document
5. Make sure "General Access" shows as Restricted
6. Check the box next to “Notify People”
7. Type a message for the faculty member, Committee
member, Chairs/Deans, VPAA, and President. This
message will automatically include the link to the
folder.
8. When sharing with the faculty member make sure the
permissions say Editor.
9. When sharing the completed folder with the Committee
members, Chairs/Deans, VPAA, & the President change
the permissions to Viewer.
10. Then click Send
3. Within the folder (Windows only)
3. Within the folder (Windows only)
Once the folder has been created, it will automatically be highlighted
Double-click on folder to open it
Once open, locate title of folder at the top of the page
Click the drop-down arrow
At the menu, click Share
Note: This section uses the same directions as those in the first section as shown above.
6. In the Dialog box that appears type the email
address(es) for the faculty member, Chairs/Deans,
Committees, VPAA, & the President according to the
timelines listed earlier in this document
7. Make sure "General Access" shows as Restricted
8. Check the box next to “Notify People”
9. Type a message for the faculty member, Committee
member, Chairs/Deans, VPAA, and President. This
message will automatically include the link to the
folder.
10. When sharing with the faculty member make sure the
permissions say Editor.
11. When sharing the completed folder with the
Committee members, Chairs/Deans, VPAA, & the
President change the permissions to Viewer.
12. Then click Send
4. Send a Link (Windows only)
4. Send a Link (Windows only)
At the Google Drive main page, locate the folder to be shared (either in the main list or the left-hand navigation)
Right-click on the folder
At the pop-up menu click Copy Link
4. A "Link copied" message will appear in the lower left-
hand corner of the screen.
5. If the folder was not shared out previously, click Manage
Access
Note: This section uses the same directions as those in the first section as shown above.
6. In the Dialog box that appears type the email
address(es) for the faculty member, Chairs/Deans,
Committee members, VPAA, & the President according
to the timelines listed earlier in this document
7. Make sure "General Access" shows as Restricted
8. Check the box next to “Notify People”
9. Type a message for the faculty member, Committee
member, Chairs/Deans, VPAA, and President. This
message will automatically include the link to the
folder.
10. When sharing with the faculty member make sure the
permissions say Editor.
11. When sharing the completed folder with the
Committee members, Chairs/Deans, VPAA, & the
President change the permissions to Viewer.
12. Then click Send
Click on any of the below if you need additional instruction
Click on any of the below if you need additional instruction
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