VPAA's Process

All official Google Drive Folders are created and maintained through the VPAA's Office.  The VPAA's folder is the official folder and is not designed to store materials a candidate is considering adding to their portfolio.  

• Candidates have been instructed to create a personal folder using their own campus account and, when ready, to transfer documents to the official folder at the time of the 3rd-Year Review.  

• Each folder created by the VPAA's Office will be retained for future reference. New folders will be created for each application event (3rd Year Review, Tenure, Promotion, and Sabbatical).

• The VPAA's Office will share and unshare Applicants' folders following this timeline 

• The VPAA's Office will change confidentiality settings before sharing any folders.  

The directions listed in this section are designed to help the VPAA's Office staff to set up and maintain the Google Drive Folders needed for Tenure-Track Faculty. The guidelines provide an overview of how to access the Google Drive folders, how to create the Google Drive folders, how to set the Confidentiality Settings, how to share & unshare folders, how to set an expiration date, how to create PDF files, and how to upload evidence. These Guidelines do not include information about the Tenure & Promotion policy or criteria.

Third-Year Review documents and evidence will be added to the Google Drive folder by the candidate by September 30. To promote consistency in assessment and ensure all digital documents are in the correct order for reading, the Tenure & Promotion Committee has made some recommendations and suggestions for the candidate to follow, which can be located on the candidates' section of the Third-Year Review Google Sites website.