Defining Payslip Layout

Field Display

• Fields in the top and bottom sections of the payslip are fully configurable. These are controlled through the payslip field sets on the Pay Summary object. This requires System Administrator access.

• Fields in the main body of the payslip are determined by payments/deductions in the pay run.

Occupational and Statutory Pay

There are 3 standard display options - select the appropriate 'Payslip presentation' field against the Employer:

Standard: combines Base Salary, Salary deduction for absence and Occupational pay into a single line

Occupational: Combines Base Salary and Salary deduction for absence into a single line. Displays a separate line for Occupational pay

Full: Separate lines are displayed for Base Salary, Salary deduction for absence and Occupational pay.

If an employee has multiple contracts or posts then each of the above will be displayed separately by contract/post.

Payslip Message

A payslip message can be displayed between the 'Payment & Deduction' and 'YTD' sections'. The payslip message is entered on the Pay Run page and will be available after payslips have been published for the period.

See Publishing and Printing Payslips and P45s for further detail.

Payslip Colour

This is not currently configurable. Contact XCD Support if you wish to discuss custom payslips.

Continuation Payslips

If a payslip exceed a certain number of lines it will create a continuation payslip. The system is set to a default of 7 payslip detail lines on first page and 25 lines on second and subsequent pages. This can be customised through Setup i.e. requiring System Administrator access.

• Go to Setup

• Custom Settings

• Select Payroll Control Panel (Manage)

• Payroll threshold page 1 - Set Payslip threshold page 1 field to number of detail lines to be displayed on the first payslip page (defaults to 7)

• Payroll threshold page 2 - Set Payslip threshold page 2 field to number of detail lines to be displayed on page 2 and subsequent continuation pages (defaults to 25)

The first payslip page will show the full payslip header, message and YTD section.

The second and subsequent pages i.e. continuation pages will show a shortened payslip header and no YTD section. It will however repeat the period totals e.g. Gross Pay and Net Pay and also the payslip message.

Printed Payslips

Printed payslips are available for leavers and also for employees specifically identified as requiring a printed payslip. The printed payslip will display the Employee's address in the top left corner of the payslip.

1. Check 'Paper payslips available' on Employer

2. For employees who would like a paper payslip every pay period check 'Paper payslip required' on the Employee record Payroll screen.

Payslip email

The email that is sent to employees advising that their payslip has been published and is available to view is fully customisable. The following changes require System Administrator access:

• Go to Setup

• Classic Templates

• Choose the Payroll folder

• Select 'Payslip notification email' and edit as required