PHONE USAGE POLICY

PURPOSE

This policy aims to establish guidelines for the use of mobile phones during working hours to ensure productivity, maintain professionalism, and protect company resources.

SCOPE

This policy applies to all employees, interns, and visitors within the workplace premises.

1.  PERSONAL PHONE USAGE DURING WORK HOURS

1. • Personal phone usage should be limited to breaks, including lunch hours, and should not interfere with work responsibilities.

   • Employees are encouraged to set phones to silent or vibrate mode during work hours to minimize disruptions.

2.   EMERGENCY SITUATIONS

1. • Employees may use their phones for personal matters in case of emergencies, but they should inform their supervisor if prolonged use is necessary.

3.   PROFESSIONAL CONDUCT

1. • Phone conversations in open office spaces should be kept brief and conducted in a low tone to avoid disturbing colleagues.

   • Employees are encouraged to use designated areas (e.g. meeting rooms) for extended phone calls.

4.   PROHIBITED ACTIVITIES

1. • Engaging in non-work-related social media, gaming, or other entertainment activities during work hours.

   • Recording or photographing confidential information without proper authorization.

   • Using phones to harass or discriminate against others in any form.

5.   PRIVACY AND SECURITY

1. • Employees should ensure their devices are secured with passcodes or other security measures to protect sensitive company data.

   • Any loss or theft of devices containing company information must be reported immediately to IT or HR.

6.   MEETINGS AND TRAINING SESSIONS

1. • Phones must be switched off or set to silent mode during meetings, training sessions, or presentations unless prior approval is granted.

7.   ENFORCEMENT

1. • Supervisors and managers are responsible for monitoring compliance with this policy.

   • Repeated violations of this policy may result in disciplinary action, up to and including termination.