Embedded Files
👋 Welcome to the Give!Guide Wiki!
This is your campaign manual and primary source of Give!Guide information. You should work your way through this page and then go explore the rest of the site. It's open 24/7 and has everything you need for a successful campaign.
👆Use the navigation links at the top to find what you need and bookmark the homepage!
XO,
The G!G Team
This page includes the following activities from the Nonprofit Road Map's Onboarding section:
Onboarding Documentation
Participation Fee
Get Connected (Cohort, Internal Newsletters, Calendar, Slack, Wiki)
Orientation
We've made things easy for you and marked all the required actions items ✅ for each section. Scroll to read full details.
Onboarding Documentation
Onboarding Documentation
Deadline July 31
Your onboarding documentation must be completed by an authorized fundraising official at your organization because it contains the Fiduciary Authorization statement as well as other intake information.
Examples of authorized fundraising officials include: Development Director, CFO, CEO, Executive Director, Board President, etc. (Titles may vary depending on your nonprofit's structure.)
There is no participating in Give!Guide without completing this form. AKA, do not pass go without completing the onboarding documentation.
Here's what each section of the onboarding form covers:
Organization Contact Info
Name and full mailing address. Simple stuff.Fiduciary Authorization & Administrative Fee
This section gives Give!Guide authorization to temporarily act as your fiduciary agent. This means we're allowed to solicit, receive, and distribute money on your behalf. All donations are banked in a dedicated Give!Guide account where it sits until the end of the campaign and reconciled by an outside accounting firm in January. No other business is run through this account. Ultimately, the donations are handed to you at the end of the campaign as a check.
There is a 4.25% administrative fee that applies to donations processed through giveguide.org. This fee helps defray some of these costs: interchange, processing, fraud deterrence, merchant fees, and reconciliation. G!G pays for everything beyond the 4.25% threshold (FYI, it's substantial). This fee is waived for any check payments. Reminder: As of 2024, donors now have the option to cover this fee during the checkout process!Deadlines Acknowledgement
This section sets expectations around our culture of strict deadlines. Because there are so many moving parts spread across an async work environment, deadlines are critically important at Give!Guide. All deadlines are noted on the Nonprofit Road Map, detailed in the Wiki, and integrated into our calendar. There are zero surprises about what is due when.Main Contact Information
No matter how many people are on your team, there can only be one main contact per nonprofit. It's the main contact's responsibility to manage their internal team. This keeps the lines of communication clear, reduces confusion, and helps with efficiency. You'll decide on your main contact now, but if this changes, email giveguide@wweek.com to make it official.Mentorships
If you'd like to be teamed up with a mentor/mentee, let us know here. We'll play matchmaker and make introductions to get the mentorship rolling. This can be really helpful for both sides of the equation. Here are a few thoughts on mentorship if you're curious.
REQUIRED ACTIONS:
✅ Newly Selected Orgs: Complete the Onboarding Documentation (regular) form
✅ Returning orgs in the middle of a 3-year term: Complete the Onboarding Documentation (special) form
🗓️ Deadline: July 31
⏰ Approx. 15-20 minutes to complete.
⚠️ Be sure to smash the submit button at the end and wait to receive the auto-confirmation email before closing the form.
2. Participation Fee
2. Participation Fee
Emailed to you with 30-Day Terms
Upon acceptance, nonprofits pay a participation fee based on the size of their budget as determined by their most recent IRS 990 Form (due during application). WW picks up most of the campaign costs, but participation fees help. WW also guarantees the donations you receive will equal or exceed your participation fee -- or we’ll make up the difference.
The exception to this is for our Skidmore Prize winners who have a golden ticket into Give!Guide that also covers their participation fee.
Fee Schedule:
Micro (less than $199,000), $250
Little (between $200,000 and $499,999), $500
Small (between $500,000 and $999,999), $750
Medium (between $1,000,000 and $4,999,999), $1,000
Large (greater than $5,000,000), $1,500
Tip: Some nonprofits partner with an individual or corporate donor to underwrite this campaign expense.
REQUIRED ACTIONS:
✅ An invoice will be emailed to the same email address that received your acceptance notification. Pay your participation fee within 30 days. If paying by check, make payable to Willamette Week and write "Give!Guide participation fee" on the memo line.
🗓️ Invoices are emailed with 30-day terms.
⚠️ We can't send an invoice until your Onboarding Documentation is complete.
3. Get Connected
3. Get Connected
Deadline: July 31
This bit has a few parts. Bear with us...
3.1 - Bookmark the Wiki
The Give!Guide Wiki is the official campaign handbook. This is your primary source of information for all things G!G. Additional content and specific pages will be added throughout the campaign.
3.2 - Subscribe to the Internal Newsletters
Sign up for the Internal Newsletters to get regular updates from G!G HQ. You can expect campaign insights, time-sensitive updates, news, and invites. Everyone on your G!G team can sign up for Internal Newsletters.
These are typically sent every 2 weeks during the prep period and with more regularity during the active period.
🗃️ The newsletter archive lives here.
3.3 - Get the Official 2025 Calendar
All deadlines and activities are posted to the official G!G calendar. Add the G!G 2025 calendar to yours and never miss a deadline!
This should integrate into all the common calendar systems. Are you an Asana user? Depending on your level of account, you might be able to integrate G!G's calendar into your projects. Use this and this to sort it out.
⚠️ Returning nonprofits: This is a different calendar from last year, make sure you use!
3.4 - Join the Community on Slack
The G!G Slack Community is a casual, peer-run forum shared by everyone involved with G!G — this includes hundreds of friendly people from previous cohorts.
This is a great place to ask questions, find partners, or share a job opportunity, or talk shop with other nonprofit people. Besides being a great peer network, G!G HQ will sent urgent alerts on Slack that bring attention on extremely time sensitive items.
👉 Slack isn't required, but highly encouraged because it's so darn useful and awesome.
Follow the ground rules. Here are some for beginner user tips and how to collaborate effectively in channels.
3.5 - Your Nonprofit Cohort
We call the group of participating nonprofits our cohort. It's important to remind you that we practice community-centric fundraising and expect participating nonprofits to be generous with and mutually supportive of one another. This means as a cohort we:
Collaborate with and support each other to ensure the group is strong.
Generously share resources, ideas, data, and best practices.
Introduce our donors to other nonprofits, as appropriate.
Give credit to other nonprofits publicly.
Building an async cohort remotely takes effort. That's why we encourage you to be in touch with each other and develop your own relationships.
A main contact list is built during the Onboarding phase and shared on the Wiki's Contact page. Here's a pretty looking list for external sharing.
G!G HQ might organize a few casual meet ups so y'all can meet each other (hello, extroverts!). Anyone wanting to host should send us a message. You can also use the Slack channels to make introductions and friends.
REQUIRED ACTIONS:
✅ Bookmark the Wiki's home page and reference the site regularly.
✅ Subscribe to the Internal Newsletters (use the embedded form below). Make sure your teammates get signed up, too! Because we use MailChimp for delivery, sometimes the newsletters get filtered into spam or junk folders. If you don't see a welcome message from us within 24 hrs of signing up, let us know.
🗓️ Deadline all items: July 31
OPTIONAL ACTIONS:
✅ Meet your cohort and build your network.
✅ Join G!G Slack and say hello! — This isn't just for main contacts, your team is welcome to join. Our handles are @GiveGuide (that's Toni) and @Molly Rodrigano (our G!G Campaign Assistant).
4. ORIENTATION
4. ORIENTATION
In Person: August 1
Orientation will be in person this year and is strictly required of all nonprofits. Your team is welcome to attend, but at a minimum, your main contact must.
Orientation gives incoming nonprofits a chance to meet each other, learn about this year's campaign, and get all of your burning questions answered. It's about getting started off on the right foot.
We'll be meeting at NW Natural (250 SW Taylor St). Pick the session that works best for your schedule on Friday, August 1.
Morning, 9-11 am
Afternoon, 1-3 pm
Do you have a new staff member joining the team? Have them watch the recording to bring them up to speed quickly!
REQUIRED ACTIONS:
✅ Main contacts must attend orientation in-person or watch the video.
⚠️ If you are watching the recording, tell us to get it marked as complete on the Activity Report.
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