Student Services (Sixth Form) - Absence Reporting

Attendance is expected in all lessons - including Core Studies. Maintaining high attendance (95%+) is essential to achieving the highest marks in your assessments in exams. There is a proven link between excellent attendance and better future career prospects.

Do not miss essential learning for non-essential reasons. Have a driving lesson or an appointment? Arrange these for outside of your timetabled classes. If you have no option but to miss college, let us know! This should be in advance for appointments or first thing in the morning on each day of absence for illness.

If you are a 1st year student, a parent/career needs to notify the College.

All absences must be reported online via the "Report an absence" link below or using the College MyWindsor/MyStrodes app.

Report an absence

References

Most employers and universities will ask us for your attendance record as part of a reference request.

Whether you plan to apply to university, an apprenticeship or a job, it's a good idea to get into good attendance habits now.

Journey times to college

Think ahead. However you get to College, get into the habit of checking your travel app as soon as you wake up. You may need to leave home sooner to get to college on time!

Absences add up

If you miss 10 minutes of timetabled classes a week, that's over 6 hours and equivalent to 4 lessons of lost learning during the academic year!

How to report an absence

Do this online either by:

Using the url http://absence.wfcg.ac.uk (TIP: save it in your phone's browser)
Using the College app (MyStrodes/MyWindsor). Tap the menu button top left, then scroll to 'Report an absence'

If you are a first year, a parent/carer must report your absences.

If you have any questions, contact us via email below (do not absences over email):

Register marks

We use a number of different marks in registers depending on the reason you are absent. These include:

A - Absent - Reason known

L - Late - staff will record the number of minutes that you are late

S - Student reported sickness (year 2 students only)

M - Parent reported sickness

O - Absence, no reason provided

D - Directed learning - this is for staff absence - you will be set work to complete from home or in college.

E - Exam

V - Approved educational trip or visit

Z - College closure days

If you think the register has been marked incorrectly, please

What counts as an absence?

If you're going to be absent for part/all of a lesson or from College all day, you must let us know. If you arrive late for a class, the register will be marked to show this.

You need to tell us if:

You are unwell
You have an appointment which means you will miss all/part of a lesson. You will also need to provide evidence. This should be a screenshot of your appointment confirmation email/text.
You are experiencing travel delays. You will also need to provide evidence. This should be a screenshot from your travel app or a photo from platform/stop information boards.

Tap to view our Attendance and Absence policy

If you are feeling unwell and need to go home

Before leaving the site, sign out at the Student Services office. We can sign you out of the college ensuring that you are well enough to travel and to ensure that a parent / carer is aware that you are unwell and going home.
If you need to use a First Aid room or require medical attention, the Team can help you with this.

WINDSOR - tap to email the Windsor attendance team

STRODES - tap to email the Strode's attendance team

Or tap to call us on 01784 228610 and leave a voicemail

Staff absence policy - what happens to classes

There are times when staff are unable to attend their lessons with you. This might be because:

They are unwell/ prevented from attending the lesson for unforeseen circumstances
They are attending staff training by examination boards

You can expect the following, where possible:

One week’s notice of any planned absence by a teacher.
Notice of unplanned absence by 8.00am on the morning of your lesson.

Wherever possible, an alternative member of staff will be on hand to take a register and distribute the work that you are to complete in this time. Your usual classroom will be available for you to work in (with the exception of science laboratories). It is our expectation that, as adults, you will be able to work without a member of staff supervising you on these rare occasions.

When you are notified of a staff absence, you will always receive an email communicating information about:

What work you are required to complete and how it should be submitted.
Whether you are expected to attend the lesson at the usual time for a member of staff to register you or if you are permitted to work remotely, in which case the register will be populated with a D (Distance Learning).

If you have any concerns about a staff absence, the Head of Department will have a copy of the work to be completed and can be contacted by email. Please see the Key College Contacts section for current Head of Department information for your campus.

Should you be unable to contact the above you may also seek clarification from the Assistant Principal, Curriculum & Quality (Sixth Form) for your campus whose information is also available on the Key College Contacts page.