Embedded Files
Forms and deadlines
Forms and deadlines
Onboarding form - An onboarding form will be sent to you by your partner success manager. Please complete it to help us gain a better understanding of your objectives at Web Summit. Once your company details have been submitted, your company profile will be featured on the Web Summit website and – when it’s launched closer to the event – the mobile app.
Please note, failure to complete and submit this form will result in delays in promoting your online presence at Web Summit and may result in exclusion from any additional contracted marketing perks.
August 21: Web Summit partner store opens.
The Web Summit partner store allows our event partners to purchase all the products and services required for their event activation.
September 15: Artwork submission
Submit the artwork for your stand using the artwork template through your artwork submission form provided to you by your partner success manager.
September 15: Network connectivity
If you have any additional connectivity requirements, we encourage you to fill in our network connectivity form. More information here.
October 9: Partner store closes
Please ensure to purchase any items you wish from our partner store in advance of this deadline.
October 9: screen render submission ( if applicable)
If you have purchased a mounted screen on the store, download your screen render template and submit your screen render using the form provided to you by your partner success manager.
November 3: Press Release
Deadline for submitting the partner press release form if you have any news to share. Please see our Media assets section here for more details.
November 10: Ticket allocation
Assign your allocated tickets to all attendees by this date to ensure they don’t miss out on our newsletter highlighting features or information on the event.
Stand renders and templates
Stand renders and templates
Artwork templates
2m x 2m template
4m x 2m left- aligned artwork template
4m x 2m right- aligned artwork template
Please note:
If your 4m wall is on the left, your booth is left aligned.
If your 4m wall is on the right, your booth is right aligned.
Screen render templates
2m x 2m screen render template
4m x 2m left-aligned screen render template
How to submit your stand artwork
How to submit your stand artwork
WS23 Stand artwork submissions.pdfStep 1 : Please read our artwork submission guidelines, and watch our guideline video above.
Step 2 : Download your artwork graphics template suited to your stand size. This is what the designer must use to submit your artwork. Please take note of stand orientation.
Step 3 : Please submit your artwork here before September 15.
Our Image gallery here has examples of previous stand activations.
Things to note
Things to note
Our templates are made using Adobe Illustrator. The template is not accessible without this software. To make the most of your stand artwork, we recommend that a designer proficient in Adobe Illustrator work on it.
Each provided stand artwork template contains two artboards – one for each wall of the stand. It is highly recommended that your final artwork does not feature imagery, graphics or text that intersects across the walls. Due to printing alignment and processes, we cannot guarantee that these graphics would align perfectly.
QR code information
QR code information
Your individual company QR code will be provided to you by your partner success manager.If you choose to use the QR code provided by Web Summit, it must be placed in the allocated area highlighted in the template in order to meet accessibility requirements. If the QR code is placed incorrectly, it will be moved to the allocated position by Web Summit designers.
You can find more information on Web Summit QR codes in our QR codes & tips section.
AV and screen renders
AV and screen renders
Suggested maximum screen size for 2m x 2m stand: up to 55”.
Partners are allowed to bring their own screen and screen stand onsite for setup at their exhibition booth. For insurance and operational purposes, mounting of personal screens on provided walls is not allowed, and we will not facilitate. Partners can hire screens and order screen mounting or a screen stand through our partner store. Please note if you bring your own screen the Web Summit team will not be able to assist in the event of technical difficulties.
Screen mounting: If you wish to mount your screen, please follow the below steps.
Download your screen render template.
Please submit your screen render template through the form provided to you by your partner success manager by October 9.
Your screen render should detail where you want your screen to be positioned on your stand, including exact dimensions of the screen, which wall you would like the screen mounted on, and exact measurements from the edge of the screen to the wall boundaries.
We recommend discussing the screen rendering with your designer when working on the artwork for your stand.
Screen render templates to download
Things to note
Things to note
Carpet
Carpet
Stands will receive standard carpet in a deep grey colour - anthracite - which matches the aisles.
Partners can purchase alternative colour options through our partner store. Provided build partners are not allowed to bring their own carpet.
Internet & Wi-Fi
Internet & Wi-Fi
An official event Wi-Fi network is provided for your internet connectivity needs, available to all attendees and throughout the entirety of the venue(s).
Ethernet cable: unless a preferred location is specified through a services placement plan, your network cable will be placed in the corner of your stand where the two walls join together. It is not recommended to pull the cable to a desired location as this can remove it from the network switch within your stand walls.
More information on internet and connectivity can be found here.
Height
Height
Stands are a fixed height of 2.438m (8’ 0”) or 3m (9’ 10”) for 4m x 4m stands. No above-stand banners are permitted as part of this package.
Depth
Depth
The depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the keyline graphics in the link above. All activations should remain within the dimensions of the allocated space.
Stand orientation
Stand orientation
Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork. Web Summit branding will appear on end caps.
Cleaning
Cleaning
Cleaning packages are available to purchase from the Web Summit partner store.
Single use plastic
Single use plastic
As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such, we have taken a zero-tolerance stance for any single-use plastic or single-use promotional items such as leaflets and flyers onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible. Please see information on Merchandise and sustainable options for swag here.
We encourage our partners to look at more sustainable alternatives when it comes to promotional items and swag. As such, we encourage partners to avoid any kind of plastic.
Waste disposal
Waste disposal
Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.
The cost of disposing of any abandoned non-reusable or non-recyclable waste materials will be billed out to the persons responsible at a minimum rate of €1000 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.
We are asking partners to, where possible, repurpose or reuse all other waste materials which cannot be recycled, or dispose of those materials through their own waste disposal systems.
Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand should be separated clearly and left for collection at your activation at the end of each day.
Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.
Stand artwork
Stand artwork
It is not allowed to bring your stand artwork home after the event.
No other events can be promoted at Web Summit by the partner. Including on the stand artwork!
Show schedule
Show schedule
Access to your booth is possible from the opening morning –Tuesday, November 14 from 7.30am. Please note you will need your Partner ticket to get access at 7.30am. The conference floor will open for General Attendees from 8.30am on Tuesday, November 14.
Catering
Catering
FoodStory is the Partner catering supplier for Web Summit 2024. Images of some of the items available can be found here.
If you require catering services, please reach out to your Partner Success Manager and they share the full menu with you and will facilitate an introduction to the supplier.
The deadline for all catering orders is October 13th.
FAQ
FAQ
Can I change my artwork after I have submitted it?
Can I change my artwork after I have submitted it?
Unfortunately, we will be unable to accept changes to artwork after September 15 2023. After your artwork has been reviewed and approved by our design team, we will send it to print and it cannot be changed after this. We will be unable to send any artwork for printing after the September 15 deadline.
Can I run activities outside of my booth?
Can I run activities outside of my booth?
All activations must remain within the dimensions of your allocated space.
Where can I find examples of booths and popular activations from previous years?
Where can I find examples of booths and popular activations from previous years?
You can find a full bank of imagery from Web Summit here.
Where can I see all partners exhibiting on the floor, including my competitors?
Where can I see all partners exhibiting on the floor, including my competitors?
A full map of the venue will be released closer to the event.
What is my booth number?
What is my booth number?
Your Partner Success Manager will confirm your attendee-facing booth number in an email approximately one month prior to the event.
Can I bring my own screen and screen stand to the event?
Can I bring my own screen and screen stand to the event?
Partners can bring their own screen on a stand. Please see our shipping and storage section for more information.
Mounting a screen or interfering with the walls of the stand are not permitted.
Will there be carpet on the floor?
Will there be carpet on the floor?
Standard grey carpet will be provided for all provided build booths. For more colour options, please check the Web Summit partner store.
Can I bring my stand artwork home after the event?
Can I bring my stand artwork home after the event?
No, it is not permitted to bring your stand artwork home after the event.
What should I bring ?
What should I bring ?
Below are some items that you may need to bring with you:
Multi-socket power board
Thunderbolt adapter
USB / HDMI adapter for Mac
Laptop & charger
Reusable water bottle
What should I not bring?
What should I not bring?
Single Use Plastic: If you are bringing any merchandise or SWAG to the event, please remember Collision have a zero-tolerance stance against single-use plastic on-site. This includes flyers, sweet wrappers and plastic bottles. We have examples of recommended swag can be found here
Pop-up banners are not permitted at Collision
Hotspots or rogue networks of any kind are completely prohibited and against our T&Cs. EG: Portable Hotspots, MiFi Devices, iOT Beacons which provide WiFi capabilities
All exhibitors must also abide by Web Summit’s anti-harassment policy.
Important partner hub links
Important partner hub links
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