The lounge forms part of our attendee experience for a particular attendee type and therefore must meet certain standards. The lounge is for a specified attendee type and so a limited number of wristbands will be provided to the partner sponsoring the lounge for access.

What’s included in your lounge package?

• Standard furniture, tables, chairs, sofas, will be provided for the lounge capacity

• Carpet in a standard anthracite or neutral colour

• Fencing to enclose the space

• Dual branded tent cards (optional), dual-branded hanging banner, and dual-branded archway entrance. These items  will be designed and provided by the organiser

• Venue wifi

• One ethernet cable

• Two 3m x 3m dual branded walls. These items can be designed by the partner on a provided template by the organiser (except for executive lounge which doesn't have 3x3 walls)

• A semi-private meeting space with capacity for four will be built within the lounge (please note this meeting space is not lockable, it is an open space)

• Regular cleaning

• Basic catering

• Electrical power for the lounge capacity (any extra power for brand activation must be purchased on partner store)

• Your Partner Success Manager will discuss these in further detail with you

Event Rules

The lounge may have a volunteer and/or a security at the entrance for capacity measuring. 

Web Summit team might scan attendees at the lounge entrance whenever needed for internal data.

Please note that pop-up/pull-up banners are not allowed at the event. 

All exhibitors must also abide by Web Summit’s anti-harassment policy.

The organiser will design the majority of items included in the provided build assets. For this, the partner must provide:

- EPS logo

- 1 main hex colour code

The organiser will use the logo and the colour for the lounge arch, tent cards, and hanging banner. Your Partner Success Manager will share mockups with you before they go to print.

3m x 3m wall Artwork

The partner can design the 3x3 wall artwork themselves. 

• 3m x 3m wall keyline template here (if applicable). 

Submit your lounge artwork for the 3m x 3m wall by September 17. 

Provided keylines are AIT files (Adobe Illustrator template).

All templates must be CMYK colour artwork, with 20mm bleeds.

Please don’t edit, move or resize any of the templates.

In your artwork:

• All colours need to be CMYK.

• Pictures and photos must be embedded into the file (not linked please).

• All logos need to be vector files and font needs to be outlined in the final artwork. If your artwork should include large images, please save them as CMYK in 150dpi resolution.

• If you want to embed TIFF or PSD files, please flatten them in the final artwork.

Please save the file as a .ai and submit for final approval. Any other formats like eps, pdf, tiff will not be accepted.

The name of the lounge must be decided when you submit your onboarding form .

The lounge must be called out clearly to the attendee type and should mention the lounge name in any signage created by the partner for placement within the lounge in one of these formats:

• _____ lounge powered by _(partner name)__,

• _____ lounge brought to you by _(partner name)__,

• _____ lounge supported by _(partner name)__

• _____ lounge in partnership with __(partner name)__.

To ensure the Web Summit brand and Lounge name are used consistently, the creative team will create a logo lockup to be signed off by the partner. When all parties have signed off, this logo lockup will be used on all event print items that required the Lounge logo. Please note that this rule also applies to your 3x3 wall artwork. More information here.

The lounge will be covered by venue wifi. Any additional requirements must be ordered from the partner store by October 09. If you cannot find what you are looking for please complete the connectivity form and contact your Partner Success Manager who will assist you.

Screens and AV

Partners are allowed to bring their own screen and screen stand onsite for setup at their exhibition booth. For insurance and operational purposes, mounting of personal screens on provided walls is not allowed, and we do not facilitate the mounting of personal screens at our provided builds. Partners can hire screens and order screen mounting or a screen stand through our partner store. Please note if you bring your own screen the Web Summit team will not be able to assist in the event of technical difficulties. 

Electrics

Basic power will be provided in the lounge. Power supplied will facilitate device charging for lounge guests. Should you be planning any activations, additional power may be purchased from the partner store by October 9.  You must indicate to your PS Manager where you would like your electrics to be located within your lounge.

Access Rules

Access to your booth is possible from the opening morning – Tuesday, November 14 from 7.00 am. Please note you will need your Partner ticket to get access at 7.00 am. 

The conference floor will open for General Attendees from 9am on Tuesday, November 14.

You must not start removing activation items from your exhibition space before 7pm on Thursday, November 16 (or until the venue is clear of all attendees).

All items without exception must be clear of the venue by midnight on Thursday, November 16. Please ensure appropriate arrangements are made for trash, boxes, fixtures of items to be shipped.  Any items not removed from the venue will be deemed as rubbish and the associated cost of removal will be assigned to the exhibitor.

Show Schedule

Coming soon

The Web Summit partner store allows our event partners to purchase all the products and services required for their event activation. Our product range includes the following product categories: electrics and lighting; AV; furniture; rigging services; carpet; connectivity; and labour and services. Please contact your Partner Success Manager if you require items not displayed in the store.

The Web Summit partner store will open on Monday, August 21 and will close on Monday, October 9. Please purchase all of your requirements before this date as late requests can not be facilitated.

To ensure the delivery of goods and services on site, store management requests that all orders are paid in advance of Monday, October 9.

Please note there will be no onsite orders at Web Summit.

This lounge package includes basic catering consisting of tea, coffee, water, and light snacks. Partners may expand on the catering offer at their own cost from our supplier, FoodStory. Images of some of the items available can be found here.

If you require additional catering services, please reach out to your Partner Success Manager and they share the full menu with you and will facilitate an introduction to the supplier. 

The deadline for all catering orders is October 13th.

Catering Access 

In all cases where catering is being provided to the lounge, an area dedicated to the caterer and for their sole use will be provided by the organiser. This access is separate to general entry/exit access and emergency exits of the space. 

THIS INFORMATION WILL BE DISCLOSED IN THE FOLLOWING WEEKS

Waste disposal

Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.

Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand (during build, open days and breakdown) should be separated clearly and left for collection at your activation at the end of each day.

Single use plastic: As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such, we have taken a zero-tolerance stance for any single-use plastic or single-use promotional items such as leaflets and flyers onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible.

We encourage our partners to look at more sustainable alternatives when it comes to promotional items and swag. As such, we encourage partners to avoid any kind of plastic.

Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event a minimum of €900 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.

Please click here for waste disposal guidelines and a list of waste materials that are recyclable. 

All relevant partner information, such as venue map, tickets, registration times and show schedule, network requirements, shipping guidelines, hotels, filming guidelines and event policies, could be found in the General information section.

Press Release Form

Connectivity Form

Partner Store

Filming Guidelines

Event Policy