1.2 Team Operating Procedures
Resource: Tiered Fidelity Inventory Version 2.1
1.2 Team Operating Procedures
Tier I team meets at least monthly and has (a) regular meeting format/agenda, (b) minutes, (c) defined meeting roles, and (d) a current action plan.
Date Sources
- Tier I team meeting agendas and minutes
- Tier I meeting roles descriptions
- Tier I Team Configuration Document
- Tier I Action Plan
Scoring Criteria
0 = Tier I team does not use regular meeting format/agenda, minutes, defined roles, or a current action plan
1 = Tier I team has at least 2 but not all 4 features
2 = Tier I team meets at least monthly and uses regular meeting format/agenda, minutes, defined roles, AND has a current action plan
Main Idea
Specific features are necessary to ensure meetings are effective for action planning and tracking progress.
Guiding Questions
- What meeting procedures are currently in place at the Tier I level?
- Regular, monthly meetings
- Consistently followed meeting format
- Minutes taken during and disseminated after each meeting (or at least action plan items are disseminated)
- Participant roles are clearly defined
- Action plan current to the school year
- Has the team established a clear mission/purpose and current action plan?
- Does the team run efficient and effective regular meetings (at least monthly) with agenda and meeting minutes?
- Has the school administrator participated in 90% of meetings, protected meeting time, and disseminated information during grade level/department meetings, faculty meetings, and parent/family meetings?
- Has the team completed Working Smarter activity? 6. Has the team completed a quick “Audit” or Resource Map of current practices, programs, or initiatives?
Surface Level to meet criteria
- Regular, monthly meetings
- Consistently followed meeting format
- Minutes taken during and disseminated after each meeting (or at least action plan items are disseminated)
- Participant roles are clearly defined
- Action plan current to the school year
Deeper Level for a stronger program
- There is an evaluation of the meeting by all participants
- Rationale: To ensure all members are finding value in the time spent and are being heard
Resource: Action Plan Template
Resource: Evaluation of Team Meeting and Roles
Resource: Managing Complex Change
Resource: Meeting Schedule - Template
Resource: Sample Agenda with Action Plan Items
Resource: Sample PBIS/MTSS Meeting Norms
Resource: Sample Meeting Schedule - Year 1
Resource: Sample Meeting Schedule - Year 2
Resource: TIPS Meeting Minutes Form
Resource: Team Meetings