The Pulse

January/February 2022

In the Continuum

Message from the Vice Dean...

The Office of Medical Education is responsible for the continuum of medical education (Admissions, UME, GME, CPD, Anatomy Bequest, and Mortuary Science). Our work is fundamental for meeting the educational goals of the medical school. I am proud of our staff and educational leaders and the work you all do to support our learners. Our work is challenging and often complex. For the past 5 years we had Austin Calhoun serving in the role of Chief of Staff for OME to support us in this work before she left to become Vice President for Communications and Development at St. Paul College. I am thrilled to introduce you to both a new title for the position, Director of OME, and to Dr. Caroline Hilk who accepted our offer and will start in this role March 31. Dr. Hilk is currently the Assistant Provost at Hamline University in St. Paul. She brings extensive experience in educational administration and strategic operations to the medical school. She is a true activator and integrator and will add value to the work we all do. A huge thank you to the search committee, led by Dimple Patel, who did an outstanding job in the search process. A special thanks to Marianne Watters who provided skilled administrative support to the committee. We are thrilled to welcome Dr. Hilk to the medical school and to the Director position.

Stay well,

Mark Rosenberg, MD

Vice Dean for Education and Academic Affairs

University of Minnesota Medical School

NEW!! OME Onboarding & Staff Resources Site

It has been a long time coming, but the staff handbook has been completed and will be rolling out soon to OME staff! The need for a staff handbook was clear in a exercise that was done with staff a few years ago, so Marianne Watters and her admin. team submitted a proposal and were given the approval to start the project. They worked on the handbook for close to 2 years (in their "spare time"). It was ready to put into print when the pandemic hit and changed the plan to convert the printed version to a digital handbook.

Marianne met with Elizabeth Bockman-Eckberg who created a Canvas site for UME specific onboarding, and decided that this would also work well for the OME handbook. Marianne then worked with one of the student interns, Abbie Schwartz, to update the information in the handbook and create a Canvas site to house the information.

The OME Onboarding and Staff Resources site will serve as a tool for onboarding new staff and will provide existing staff with resources, current processes and policies. There will be a feedback form on the site for new staff to provide feedback on their experience with the tool, and a feedback/request form for staff to provide feedback on improvements and to request changes.

A huge thank you goes to those that worked on the handbook (physical and online version) including Cynthia Johnson, Janell Lopez, Priyanka Chaduvula (CPD), Patty Bailey (RPAP), Gretchen/Kate (GME), Tami Brown, Nou Ka Yang, Abbie Schwartz, and to Elizabeth Bockman-Eckberg for her guidance and Andrea Medina for helping with the "clean-up" in Canvas.

Expected roll out will be the first or third week of March.

Did you know...

We continue to provide informational emails to medical students under the tagline “Did you know…”. These messages are sent out weekly on Tuesday mornings and are designed to provide helpful information to students. You can view all the messages sent out so far here. If you have ideas for these “Did you know…” emails please submit them to either Joe Oppedisano (joppedis@umn.edu ) or Mark Rosenberg (rosen001@umn.edu).

Coming Soon!

White Coat Ceremony for the class of 2024 (current MS2s) will be on March 28th at Northrop Auditorium. (They were unable to have a live in-person event in the summer of 2020.)

Best Practices in Health Science Education (BPHSE) will be in the afternoon of May 4 (workshops) and all day on May 5. The 2022 theme is "Inspiration, Imagination, and Improvisation in Health Sciences Education and Learning." More information to come!

Deans Tribute to Excellence in Education (DTEE) will be virtual this year on May 4, from 5-6:00PM

In Our Programs....

Undergraduate Medical Education

RPAP/MetroPAP

RPAP and MetroPAP Welcome 2022-2023 Class

The Rural and Metropolitan Physician Associate Programs have accepted their class of 2022-2023 students! 32 RPAP students and nine MetroPAP students will be moving to their sites this fall. RPAP students will serve at sites from Virginia in northern Minnesota, to Austin in the south of the state. MetroPAP students will be working at metropolitan clinics from St. Paul to Minneapolis to St. Cloud.

Congratulations to all the accepted students!

Student Affairs

Early Match results... for the Class of 2022 are highly positive. We look forward to the complete Match Results and Celebration on March 18th!

Our new Events Manager... will start on March 7! They will report to Rachel Rudeen and will take over coordinating UME and GME Orientations, in addition to some other smaller-scale events. More details on our new hire to come!

Seeking volunteers needed for March 28 White Coat Ceremony. Sign up here if you are interested, and contact Rachel Rudeen if you have any questions.

New Staff in 2022

Welcome!

Welcomes inadvertently deleted from this newsletter

Student Interns

Our interns do pretty incredible work for many of our programs. Please send me their successes on projects that they have worked on to help your team - I want to continue to recognize them in The Pulse!

Remember: If and when you are interested in requesting assistance for short-term or long-term projects or for onsite events/projects, or if you need ongoing assistance in your program please complete the “Request for Remote Work” form or contact Marianne (mwatters@umn.edu)

DEI in OME

Link to upcoming events from Staff Advancing Diversity and Inclusion (SADI)

Coffee Bar/Water Cooler Chats

BABIES!!

Announcement inadvertently deleted from this newsletter

Reminder! Keep adding these recipes to our Remotely Good Recipe book! Looking for appetizer recipes and BBQ recipes for grilling!

Kudos Korner

"Big thanks to our advising team, Addy Irvine, Abbe Holmgren, and Luke Feuling Porter, for helping to keep me sane during our initial scheduling period. I appreciate all that you have done for me during my first year and (of course) all that you do for our students. You are the best! :) " [Corey Schultz]
"Kudos to Janell Lopez for being the super woman that she is and covering job duties of vacancies on the Clinical Education Team (in addition to doing her own job). Without her and her efforts, clinical education would have ground to a halt. Thank you!! " [Jess Blum]
"Madeline Christensen and Laurel Sweeney continue to be RPAP and MetroPAP rockstars! In times where things are still changing rapidly, when we are constantly making adjustments between in-person and virtual program activities, and when we're all learning new things and fielding curveballs, they continue to do a fantastic job of serving our current and incoming students. Thanks to both of them for all of the hard work! Also, a special shout out to student worker Blake Barber, who has become an integral part of the team and supporting RPAP processes! " [Liz Sopdie]
"Student Affairs Staff - For your amazing work bringing new advising and development opportunities to our students. Your creativity, ability to develop relationships with students and key stakeholders, and hard work is evident in our student feedback. You continuously put students first and make it easy for them to do the right things, and I appreciate everything you do " [Scott Davenport]
"Thank you Monica Rogers for stepping up and helping with the Resident Leadership Academy over the past few months. It has been a life saver for GME and for ME!" [Marianne Watters]
"Thank you to my incredible admin team (Cynthia Johnson, Nou Ka Yang, Monica Rogers, Hailey Kassulker) for supporting me during the past few crazy months. I could not have survived without you!" [Marianne Watters]

Report abuse