The Pulse

Office of Medical Education

Quarterly Newsletter

August/September/October 2022

In the Continuum

Message from the Vice Dean...

As most of you have heard, the LCME voted earlier this month for full accreditation of the medical school with our next accreditation visit being 2027-28. This is the maximum possible cycle length, which was the goal when we started this long LCME journey in 2018. We expect to receive the full LCME report the second week of November which will provide more details on the elements that will require ongoing monitoring. In the meantime there is much work and investment going on to make sure we continue to improve and that our students are satisfied with these improvements, which is something LCME pays close attention to. Thank you again for all who worked on LCME - there were many of you! Our current focus in UME is the launch of the new curriculum in August 2023. Other areas of OME remain busy and active. Admissions is reviewing a new cycle of applicants, GME continues to support our over 1000 residents and fellows, CPD has a full slate of fall courses along with the many department conferences that they support, Mortuary Science is in the midst of a busy school year, and the Anatomy Bequest Program is preparing for the Service of Gratitude that will be held November 9 at 7 PM in Northrup. All are invited to this very moving service.

Finally, it is a pleasure to welcome Dr. Jeffrey Chipman (back) to OME as he begins his position October 31 as Interim Senior Associate Dean for UME. Please do what you can to welcome and support Dr. Chipman in this important role.

With great appreciation,

Mark Rosenberg, MD

Vice Dean for Education and Academic Affairs

University of Minnesota Medical School

September All-Staff Meeting: Re-cap

The first on-campus, all-staff meeting since the start of the pandemic was held on September 19th. There was a great turn out and it was great to see so many faces again. There was important information shared at the meeting that impacted all staff in OME. Here are some of the highlights:

Introduction of the OME purchasing experts and new purchasing guidelines
Presentation of the new OME Onboarding and Staff Resources Canvas site
Human Resources Updates - Introducing the new Medical School HR partner, Isaac Johnson
Safety and Security Updates - Christine Kiel. [Caroline Hilk continues to provide updates to staff regarding security issues]
New Work Environment:
- Hoteling space identified: B605, B691, B604 [more to come]
- Begin to clear out offices - goal by end of year
Review Employee Engagement Results

Employee Engagement Committees

Caroline Hilk announced two new OME working groups that will be formed to encourage/boost employee engagement.

Connection & Community Engagement group... responsible for activating social communication channels within OME. This will include (but not limited to) hosting quarterly lunches/gatherings, collaborating with other Med School units for shared events, and organizing community engagement opportunities (i.e. volunteer activities) for those who are interested. The following staff volunteered to serve in this working group: Esther Dale, Corey Schultz, Ashley Mishek, Hailey Kassulker, and Marianne Watters. They planned and hosted their first gathering on Oct. 27th.

Professional Development group... responsible for determining how to distribute our allocated professional development funds and to identify additional staff development opportunities that would be beneficial and cost-effective. The following staff volunteered to serve in this working group: Scott Davenport, Caroline Hilk, Ali Holmay, Hannah Holzschuh, and Carol Sundberg

In Our Programs....

Continuing Professional Development

The Office of Continuing Professional Development (OCPD) is pleased to announce that Joint Accreditation has granted us full accreditation during our reaccreditation review. The reaccreditation process is a rigorous review of OCPD's policies, procedures, and documentation processes that ensure compliance with the accreditation standards of the Accreditation Council for Continuing Medical Education (ACCME), The Accreditation Council for Pharmacy Education (ACPE) and the American Nurses Credential Center (ANCC) accreditation program. We would like to thank the Course Directors, Planning Committee Members and Faculty who have collaborated with us to offer accredited continuing education for the healthcare team, we recognize your many contributions to developing high quality, compliant accredited continuing education opportunities.

OCPD has also been successful in expanding our Jointly Accredited Provider status to include The American Academy of PAs (AAPA) accreditation, allowing us to designate AAPA credit to eligible courses. OCPD is committed to delivering continuing education planned by the healthcare team for the healthcare team and we are experienced in seeking other CE approvals to meet the CE credit needs of the Interprofessional healthcare team including credits for mental health professionals, legal professionals, and more.

Undergraduate Medical Education

Assessment & Evaluation

The Evaluation Team... will be presenting a report of the 2022 AAMC Graduation Questionnaire results at the Tuesday 10/18/22 MSEC meeting. If you're interested in the results, you can view a video summary of the report at z.umn.edu/GQ2022.

A&E Staff and Faculty... presented papers and workshops at the 2022 Ottawa Conference (August 26-28) and Association of Medical Education of Europe (August 29-31) in Lyon France:

(1) Title: Assessing Clinical Competencies: Practical Recommendations for Evidence-based Practices Presenter(s): Mohhamed Abulela, Esther Dale.

(2) Title: Do MCAT Subscores Predict Medical Students’ Performance in Foundational Preclinical Science Courses? A K-Fold and Leave-One-Out Cross-Validation Approach Presenter(s): Mohhamed Abulela, Esther Dale.

(3) Title: Race and Sex Bias in Clerkship Grading of Medical Students Presenter(s): Claudio Violato and Jackie Gauer.

(4) Workshop: Assessing “the Competence” in Competency Based Health Professions Education Presenter(s): Claudio Violato and Emilio Violato.

(5) Title: Growth of Medical Competence: Direct Observation of Medical Students during Clinical Clerkships Presenter(s): Claudio Violato. Efrem Violato. Emilio Violato.

(6) Workshop: Assessing clinical skills with EPAs: Basics, fundamentals and mitigation of bias Presenter(s): Rachel Poeppelman, Justin Triemstra, Claudio Violato, Robert Englander

Curriculum

On August 17th, Janell Lopez, Joann Scozarri, and Elisabeth Arendt traveled to Duluth for meeting with various clinic that host UMN medical students. It was a great opportunity to connect and collaborate with site personnel and Dr. Onello - and enjoy the great outdoors. They were very productive and had a great time!

Janell Lopez and Joann Scozarri attended the Clinician Nexus Community Education Day in downtown Minneapolis on October 6. They spent time connecting with others who do similar work at area schools and with our partners at several of our affiliate health systems. It was a great opportunity to discover common needs and think about ways to make improvements that could benefit everyone.

New Staff in 2022

Welcome!

Megan Bauer-Erickson started in July as Career Development & Residency Match Coordinator in Student Affairs.

Role/Responsibilities –"I work closely with Maija Braaten to create and support career development resources and programming with a focus on the exploration within MS1/2 in addition to the residency match process. I am a career point of contact for Duluth students and Faculty Advisors and support the transition between campuses."

Likes: "Experiential learning, brownies and wilderness expeditions."

Dislikes: "Training my puppy to loose-leash walk. "

Hobbies/interests: "Live music and dancing, lots of outdoor silent-sports (hike, bike, paddle, etc…) and making tasty food"

Lynn Pohlman started in August as the Quality Improvement Manager for the Clinical Learning Environment in the Office of Graduate Medical Education.

Role/Responsibilities: "My role will focus on quality improvement initiatives that positively affect trainee engagement in the clinical learning environments. This includes a responsibility for advancing objectives related to the Accreditation Council for Graduate Medical Education (ACGME) clinical learning environment focus areas."

Likes: "warm weather, dogs, nature, continuous learning, diversity, equity, and inclusion, process improvement, meeting new people"

Dislikes: "Racism, pandemics, mosquitos, onions, mice, coffee, flying"

Hobbies/interests: "Hiking, running, reading, listening to podcasts, watching movies, spending time with my family and friends."

Edward Adams started in August as the Clinical Education Coordinator in Undergraduate Medical Education - Curriculum team.

Role/Responsibilities –"I will be working as the Clinical Education Coordinator / All LIC Coordinator. My roles will be helping coordinators who work with LIC students, and other tasks involving student’s clinical years."

Likes: "Good food and being with my family!"

Dislikes: "Mayonnaise"

Hobbies/interests: "I go biking one hour every day when the weather is nice. I also enjoy playing the guitar."

Joann Scozzari started in April as Duluth Regional Clinical Coordinator in Undergraduate Medical Education - Curriculum team.

Role/Responsibilities: "My role is to coordinate logistics for the 24 clinical courses at the health system sites in Duluth for MS years 3 and 4. I am on Janell Lopez’ team."

Likes: "Chocolate – 70-85% cacao and truffles, Ted Lasso series, Fall weather, Greek food, Italian food, Farmers’ markets, Orchestra concerts, Coldplay, Darius Rucker"

Dislikes: "Chocolate that has nuts which take the place of where chocolate could be"

Hobbies/interests: "Biking, Hiking/walking, Reading, Jigsaw Puzzles, Family, Travel, Knitting if I had time."

Betsy Hendrick started in August as the Academic Advisor in Student Affairs.

Role/Responsibilities –"I support students during their undergraduate medical education with progression, logistics, and connection to resources."

Likes: "brisk mornings that turn into beautiful days, seasonal coffee drinks, cooking for friends and family, farmers markets, long walks"

Dislikes: "very few things- canned tuna fish and people who do not zipper merge?"

Hobbies/interests: "cooking, group fitness, National Parks, camping"

Student Interns

Two new interns have joined the Administrative Intern Pool - Emma Schultz and Ayman Elhassan. More information about Emma and Ayman in the next edition of The Pulse.

Coffee Bar/Water Cooler Chats

"Fall-o-ween" Gathering

Costume Contest

We had our first fall gathering in two years on October 27th and had a great time seeing old, new, and dressed up faces! Awards were given to those who dressed up and the over-all winning prize went to Michael Kim who came as a scary Sweeney-Todd-type baker(?).

We also celebrated the news of our full accreditation from LCME - the next site visit won't be until 2027-2028! Congratulations to everyone who worked so hard to make this happen - special kudos to Mark Rosenberg, Bob Englander, Joe Oppedisano and Ali Holmay!

Reminder! Keep adding these recipes to our Remotely Good Recipe book! Looking for holiday recipes - yummy appetizers and desserts!

Kudos Korner

"Huge kudos to Megan Bauer-Erickson for all of her help with the MSPE/ERAS process as well as doing a fantastic job with the Careers in Medicine overviews on both campuses. She is already a highly valued team member and colleague. Megan hit the ground running and is making a significant positive impact on MS-1 and MS-2 program development, communications, and much more. Thank you for your many contributions and for all of your hard work!" [Maija Braaten]
"Katie Krasaway recently shared her beautiful template for tracking yearly tasks with me, and I stole her ideas to help me start creating procedural documents for my own work and for our new Clinical Education Coordinator's role. Thank you, Katie, for always being a source of organizational and creative ideas and for being willing to share with others! :) " [Janell Lopez]
"Ed Adams came on board as our Clinical Education Coordinator in August and really hit the ground running! He has taken the initiative to help solve some tricky onboarding issues that arose recently and is quickly becoming the go-to person for our department coordinators and health systems when they need onboarding help for the students. I'm so thankful to have him on our team!" [Janell Lopez]
"Joann Scozzari has been hard at work building relationships with our health systems in the Duluth area. She has organized several trips up to Duluth with various stakeholders where she has spent time learning about the needs of the sites and making improvements in the information that is shared with students about what to expect on their first day. She has gone above and beyond to make these connections and to improve the student experience!" [Janell Lopez]
"Thank you Maija Braaten and Megan Bauer-Erickson for all your organizing and hard work in completing the Class of 2023 MSPEs and getting them added to each students application file for residency. The creation of each MSPE involves a lot of people and offices and I am amazed at your ability to get everyone working together to create the best product for our students. Thanks!" [Scott Davenport]
"Ed Adams - Ed has recently taken over some of the Onboarding responsibilities for Janel and he has been quick to learn all of the different processes and is great to work with!" [Stella Schwartz - Admin Intern]
"Laura Walton - I have had the opportunity to work with Laura and she always on top of the Admissions inbox keeping it organized and making it easy for me to find everything!" [Stella Schwartz]
"Kudos to Betsy Hendrick for all of her amazing work already on the advising team! She has jumped right in, is asking lots of good questions, and sharing her expertise and insights with us to further improve advising in the medical school. So happy to have you here, Betsy!!" [Addy Irvine]
"A big kudos and thank you to the RPAP/MetroPAP team on delivering another fantastic orientation for our incoming RPAP and MetroPAP students. It takes a lot of planning to hold week-long activities, both virtual and in person, and prepare this year's class to launch out to their sites across the state, and Madeline, Laurel, and Blake all stepped up to the challenge! Thanks to the whole team for all your hard work!" [Liz Sopdie]
"Kudos to the Course Evaluation Response Rate Task Force for their fantastic work to address the problem of low response rates on preclinical course evaluations. The first course evaluations of AY 22-23 on each campus have now closed, and I'm very pleased to say that response rates were above 90% in each course, even after removing students who chose to opt out -- a promising sign that the hard work may have finally paid off!" [Jackie Gauer]
"A huge thank you to Claire Kalenberg-Kopesky and Eric Martin LaPlant for implementing an incredibly smooth transition to managing Duluth course evaluation processes via the Office of Evaluation. You both dove straight in and made it happen, and I could not have asked for a better team to handle that transition and be true bi-campus trailblazers!" [Jackie Gauer]

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