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Important Reminder: New Expense Reporting Rules Effective July 1, 2025...Enforcing Timely Submission
Publication Journal charges may be paid directly to the Vendor by using a "DIRECT PAY" DocuSign form.
The example below is for IOP Publishing. If you have an invoice from another publisher, you must ask your grant accountant for the "vendor" code.
Before you start:
Verify that the "bill to" from the vendor invoice states "UCSC". The "author" does not have to be from UCSC.
Have the FOAPAL you will expense to.
Tier 1 is you, Tier 2 is your Research accountant.
View a completed Direct Pay Form for IOP Publishing
View a completed Direct Pay Form for IOP Publishing
IOP Vendor code is: @00009105
Account Code to add to your FOAPAL is: 000520
Direct Pay DocuSign Step 2 (Complete remaining form)
Direct Pay DocuSign Step 2 (Complete remaining form)
STEP 2
Complete form
Direct Pay DocuSign Step 3 (Routing)
Direct Pay DocuSign Step 3 (Routing)
STEP 3
Routing
Direct Pay DocuSign Step 4 (Finish and attach invoice)
Direct Pay DocuSign Step 4 (Finish and attach invoice)
STEP 4
You will receive an email from DocuSign.
Select "Review Document" and then "Continue"
Enter the Vendor ID:
IOP Vendor code is: @00009105
Sign
Select "Upload Attachment" - attach the vendor invoice here!
DocuSign will then route for signatures. Your Research Account will sign next and then it is automatically forwarded to FAST for payment.
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