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Important Reminder: New Expense Reporting Rules Effective July 1, 2025...Enforcing Timely Submission
CruzFly is UCSC’s Expense Reporting System, powered by Chrome River. It is an online application used to reconcile Corporate Travel & Entertainment (CTE) Card Expenses and to process reimbursements for University business expenses.
CruzFly replaces :
CTE Travel & Entertainment Reconciliation form (TERF)
Entertainment Reporting Addendum (ERA) form
provides an electronic solution for the reconciliation of CTE Card statements.
replaces the ERF (Entertainment Reporting Form),
Post Travel Expense Form
Direct Payment Form for most situations involving UCSC employees.
The Post Travel Expense Form will still be available for use for students and non-UCSC affiliates, including visiting individuals. The Direct Pay Form will still be available for participant support payments, honoraria, and direct payments to vendors.
One can also designate a "delegate" if someone will be processing your reimbursements on your behalf.
Please contact cruzfly-help@ucsc.edu with any system-related questions.
A Direct Pay form may be used as a way to be reimbursed for non-travel / non-entertainment expenses. Example: you purchase something with your own funds for your office, you would then use a Direct Pay to get reimbursed. Please refer to the Publication and Journal Charge page for an example of a Direct Pay.
BEFORE YOU START: The following resource will show what you are allowed to be reimbursed for and alternative methods. Select the "ways to pay" under each subject.
Animal Life, Feed, Seeds, Plants & Fertilizer
Equipment Assembly, Installation & Repair
Gifts/Awards (Non-cash, Employees)
Gifts (Non-cash, Non-Employee)
Maintenance Contracts and Warranties
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