ProCard and CTE Card
UCSC Issued Visa Cards
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Important Reminder: New Expense Reporting Rules Effective July 1, 2025...Enforcing Timely Submission
ProCard (UCSC Issued Visa Card)
ProCard (UCSC Issued Visa Card)
The Pro-Card (a UCSC issued Visa Card) may be used to procure low-risk, low dollar-value goods that do not require the issuance of a UCSC purchase order. To purchase restricted items or make purchases outside of your Pro-Card's purchasing parameters, you must submit a CruzBuy Purchase Order.
Per single purchase (maximum $2,500)
You will be required to reconcile your purchases monthly and upload receipts.
Restricted Purchases: Goods for which a Pro-Card may not be used are found in the Restricted Purchases section.
Work with your research funding analyst to obtain a ProCard. When you sign up for your ProCard you will use a default FOAPAL. When reconciling if you want it to post on a different FOAPAL you will then need to take the additional step of completing a Transfer of Expense.
New ProCard:
Take the Pro-Card cardholder quiz at the following website, and the quiz must be retaken annually.
Complete the ProCard Application
Resource: Getting and Using a ProCard
Get help: procard@ucsc.edu
CTE card (UCSC Issued Visa Card)
CTE card (UCSC Issued Visa Card)
UCSC Corporate Travel & Entertainment (CTE) Cards may be used to purchase travel and entertainment for UCSC business purposes. You will be required to reconcile your purchases monthly and upload receipts.
Complete the CTE card User Agreement
Link to CTE card User Agreement
CruzFly Expense Reporting System
CruzFly is UCSC’s Expense Reporting System designed to automate and streamline the employee travel expense reimbursement and monthly CTE Card reconciliation processes. Powered by Chrome River Software, CruzFly allows employees to submit expense and credit card reports electronically for automated approval routing and review.
Enroll in scheduled classes.
For questions contact:
Resource: https://financial.ucsc.edu/Pages/CTE_Card_Process.aspx
EEC Department/ Division Funds:
Meg Lehr
Divisional Resources Manager
Physical & Biological Sciences
mlehr@ucsc.edu
EEC Research Funds:
Carrey Odden
Director of Research Accounting
Physical & Biological Sciences
codden@ucsc.edu
Department Support
Department Support
Department staff can provide limited support for research-funded purchases or services. Staff have both a ProCard and a CTE Card which are tied to Department FOAPALS. For occasional (meaning does not happen very often!) purchases, please provide us with your FOAPAL and your Tier 2 approver (your financial analyst) so we can process a Transfer of Expense. Examples of this would be placing an ad for a Postdoc in AAS. If we receive frequent requests, you will be required to obtain either your own ProCard and/or CTE card.
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