Important Reminder: New Expense Reporting Rules Effective July 1, 2025...Enforcing Timely Submission
Contact for help: pbsci-divisionalhrliaison@ucsc.edu
Undergraduate students may be employed as " Student Assistant IV". (On 6/22/2014 the Student Assistant series was consolidated into a single classification)
Current Salary Range for Student Assistant IV (effective 01/01/2023) Minimum / Maximum Assistant IV $15.50 to $30.00
Students are normally hired at the minimum pay rate of the range for a given classification. However, Human Resource Teams will have the flexibility to recruit above the minimum pay rate.
If the pay rate exceeds 10% of the minimum pay rate, there must be a justification statement included.
Two systems:
Handshake is the platform you will utilize to post, advertise, and recruit student employees.
If this is your first posting- you’ll need to create a new Handshake PBSci supervisor account. Contact our Divisional Liaison - Isabella Porporato at pbsci-divisionalhrliaison@ucsc.edu to create and if you have any questions or need help with this process.
*If you know the student(s) you want to hire, have them apply through Handshake.
Step 2: HIRES (Hire)
(HIRES) is the platform you will utilize to process all casual restricted student employment hiring and onboarding.
Please contact our STAFF HR Service Representative to activate your account: Jose Gaona jbgaona@ucsc.edu and cc: pbsci-divisionalhrliaison@ucsc.edu
Note: Any new “Hire” requests will be approved by our PBSCI SHR Divisional Liaisons.
Step 3: Be prepared to provide Funding Approval:
Send an email to your research accountant approving the hire of a student worker.
Name of Student (if applicable)
Start date, end date
Hours/week
FOAPAL to charge
2. Your accountant will approve via reply email.