Entertainment

CruzFly is UCSC’s Expense Reporting System, powered by Chrome River. It is an online application used to reconcile Corporate Travel & Entertainment (CTE) Card Expenses and to process reimbursements for University business expenses.

CruzFly replaces :

• CTE Travel & Entertainment Reconciliation form (TERF) 

• Entertainment Reporting Addendum (ERA) form 

• provides an electronic solution for the reconciliation of CTE Card statements. 

• replaces the ERF (Entertainment Reporting Form), 

• Post Travel Expense Form

• Direct Payment Form for most situations involving UCSC employees. 

The Post Travel Expense Form will still be available for use for students and non-UCSC affiliates, including visiting individuals. The Direct Pay Form will still be available for participant support payments, honoraria, and direct payments to vendors. 

➡️ Please refer to the following page if you need to set up your account.

➡️ Reimbursements for Colloquium Dinners.  Please visit the following page for guidance!

One can also designate a "delegate" if someone will be processing your reimbursements on your behalf.

Please contact cruzfly-help@ucsc.edu with any system-related questions. ​

If you plan on being reimbursed frequently for entertainment charges,  please consider obtaining a CTE Card. The reimbursement process for entertainment is painful. Financial Affairs is working on a replacement system that will streamline the process and be less vexatious. 

• Itemized receipts are a must for any amounts over $75.  A credit receipt does not suffice.

• Guest List and/or Event Flyer
  Be prepared to submit a  guest list or the equivalent that includes Name, Title and Affiliation. Provide a flyer or announcement for open-invitation and large scale events. For large scale events, general populations of invited guests may be provided. If the event was publicized online, for example on Facebook, a screenshot may be provided.