BioBib / BioBibnet

During the summer months, faculty will need to update their BioBibs.

•   New pubs, annotate correctly, numbering

•   Grants

•   Talks

•   Student mentoring list

•   Honors/Awards

•   Service including department committees

All new faculty should be using Biobibnet. https://apo.ucsc.edu/divdata/biobibnet/index.html .

Publications

annotating, dates, numbering…

How to annotate:

In File, New;

In File, Revised;

In File  [only] (for promotions, tenure, mid career etc)

EXAMPLE

Action is for an advancement to Professor Step 6. The review period covers the time since promotion to Full Professor, back to July 2014. The last action tho (Step 2 to Step 4) was effective 7/1/2018. 

(“New”) will be all new papers not submitted in that last review. 

(*) means it is not new but is to be considered for this action. (for promotions, tenure, mid career etc)

Dates: Sorting. The system does not sort by the Reference # but by date. The system only requires the year to be entered. If several pubs in one year, the sort might not happen correctly and reference numbers will be out of sync. >>>> Faculty should also add in Quarter/Month and this will then correct the sequence.

Reference numbering: This is important to make sure that papers are not counted twice. Needs to be consistent between actions.

Attach or URL: Faculty must either enter a link to their pub (in the URL field) or upload a pdf. This is done from BioBibnet as it will feed into Div Data to their review docket. 

Scholarly publications and creative work may be uploaded as PDF files, or referenced using Acceptable Permalinks that meet campus expectations for access and stability.  Reference your work via permalinks to a stable, open-access version. A version can be considered open access if the work is fully and reliably readable or viewable with no charge at that link.

If you use permalinks, be sure that the link is entered correctly with no typos, such as missing or extra spaces or characters. If a link results in a page not found error, the work will not be considered. Reviewers cannot be expected to search for a publication they can’t link to directly.