Embedded Files
Important Reminder: New Expense Reporting Rules Effective July 1, 2025...Enforcing Timely Submission
Rooms
Rooms
The Department has several offices we use to accommodate visitors. Please email the Department Administrative Assistant.
ISB 331 - has two desks. Is used during the academic year for our colloquium speakers (typically Wednesdays) or FLASH speakers (typically Fridays). Please check with the Department Administrative Assistant for current availability.
ISB 363 - has two desks. Please check with the Department Administrative Assistant for current availability.
ISB 114, 116, 160 (summer only) - 3 to 5 desks, no windows. Typically used for visiting undergrads or grads
CfAO 111 - 3 desks. Please check with the Department Administrative Assistant for current availability
Other rooms may be available depending on our current Space Inventory.
Keys
Keys
For short term (less than 30 days):
The office has a lock box in our mail room (ISB 260) where we keep commonly needed keys including conference room keys. The combo is "278". Please remember to return keys to the box!
The Department Assistant also has a locked key box in ISB 287 which contains an inventory of keys. Please check in with the Dept Mgr, Grad Advisor, Dept Admin for access.
Long term:
Please request a key for your visitor through the PBSci Key request form.
Email "Sundry Account"
Email "Sundry Account"
Sponsored (Sundry) Accounts
Sponsored accounts can provide access to campus email, wireless access, and other campus systems.
Sponsored (Sundry) Accounts are issued to people affiliated with the campus who are not faculty, staff, or students. These accounts require an active staff or faculty to complete and/or approve and can be provided to UC Extension students, retirees, and individuals/agencies officially affiliated with UCSC (contracting agencies). Such qualification of proven affiliation is at the discretion of ITS. Eligibility is subject to compliance with university policy.
Request a Sponsored (Sundry) Account - Login with your CruzID and Gold password to access the request form.
B1/B2 and WB/WT Visas
B1/B2 and WB/WT Visas
B1: appropriate for a visitor who plans to engage in business consultations, independent research or other professional activities. It is used most frequently for those attending professional conferences, conventions, or symposia.
These must all be short-term, non-salaried academic activities.
B2: appropriate for foreign nationals coming to the U.S. for tourism or for medical treatments.
WB/WT: “waiver business”/“waiver tourist”. Appropriate for travelers coming to the U.S. for tourism or business for 90 days or less from qualified countries may be eligible to visit the U.S. without a visa if they meet the visa waiver program requirements
- the visitor may not be paid, and they will not have a formal appointment at the university.
- if the university is benefiting from the visit, if equipment and facilities used are owned or operated by the university, the contents of the visit and/or research activity undertaken might result in the form of published work, patent or discovery at a later date, and/or the visitor is involved in a formally structured program, use of B1/B2/WB/WT visa will contradict U.S. Department of State guidelines. In such cases a J-1 visa would be the appropriate visa status.
- Under certain conditions, people holding these types of status may be paid by a U.S. institution or a nonprofit or governmental organization, honoraria and associated incidental expenses for "usual academic activity." Please check with your host department before choosing the B or Visa Waiver Program to be sure you are eligible to be paid or reimbursed.
Sample invite letter
(print on department letter head)
Date
U.S. CONSULATE
U.S. PORT OF ENTRY
RE: Request for B-1/W-B status for first name LAST NAME
`
To Whom It May Concern:
This is to certify that visitor’s name, a student/professor (etc.) of school name/company name, country name, will be visiting the Department of (dept. name) at the University of California, Santa Cruz to (state the purpose of visit here: short-term training program/independent research/conference or seminar attendance/interview) for the period of (month/day/year to month/day/year). Name will not receive/will receive (state the amount of honorarium or incidental expenses, if any) from UC Santa Cruz. Name will not be employed in any way.
We are requesting that you grant name admission under B-1/W-B status upon entry to the United States.
Thank you very much for your assistance to name and to the University of California, Santa Cruz
Sincerely,
Host professor signs here
Report abuse