Expenses

REIMBURSEMENT STIPULATIONS

• Reimbursement only after the event and must be over $100.00

• Claim must be made within 30 days of the event (Please note due to COVID and expenses being less from lack of travel, claims will not be processed until meeting $100 requirement so they may be over the 30 day timeline)

• Reimbursement is applicable to the resident only

• Reimbursement guidelines apply

• Only the most cost effective method of travel will be reimbursed

RESIDENT RESPONSIBILITY

• Eligible expenses should be confirmed with the program site admin prior to the event

ANY flight required for program travel (academics, conferences, CaRMS, etc) must go through the new booking process.  

1. Confirm with your program site admin the flight you are wanting to book is one paid/reimbursed by the program

2. Obtain the appropriate SPEED CODE from program site admin BEFORE moving onto step 3. These codes change depending on why you are flying.

3. Fill out a TAP form.  

4. Look up flights and create a PDF with the flight times etc that you would like to book

5. Fill out the Maritime Travel booking request form with all your information, in comment section at the end of the form please put Faculty of Medicine and Dentistry.

6. Make sure you receive automatic reply email from Maritime receiving your request. They will contact you letting you know if they are able to book flights suggested. 

For further details you can visit the UofA Travel Management Website. If you run into any issues with submitting TAP form or if you made an error on yours please email smstrvl@ualberta.ca

REMINDER: Your Site Admin will need a copy of your boarding passes so when you check in have it EMAILED and added to your phone wallet. By doing this you can just forward your Site Admin the email. This is a finance department requirement.