Toyo University manages the enrollment of international students under the guidance of the Immigration Services Agency of Japan. Therefore, there are some Toyo University’s specific rules for international students (whose status of residence is "Student"). Please be aware that these rules are necessary for accepting international students.

1. Class attendance

If you miss classes for a certain period of time, you will be reported to the Immigration Services Agency of Japan as a student whose whereabout is unknown. This may result in the revocation of your visa status as a student whose activities (class attendance) do not meet the requirements of the "Student" status of residence. Even if you need to be absent for some reason, you must contact your academic supervisor in advance.

2. Travel outside Japan

If you wish to travel outside Japan, you must submit a designated notification form in advance. For details, please refer to the " Temporary leave of international students from Japan".

• When traveling outside Japan for more than one week during the semester classes period: "International Travel Form"

• If you are returning to your home country due to a leave of absence: "Leave of Absence Return Form"

• If you are leaving Japan during a long vacation such as summer vacation: Not required

3. Extension of period of stay

You can apply for a renewal of the status of residence 3 months prior to the expiration date, so please start and complete the procedure well in advance. Please apply through PUGS (Toyo University Online Application System for Certificate of Eligibility and Status of Residence) for the renewal of your status of residence. For details, please refer to the " Renewal and change of the status of residence".

• Extension of period of stay: You can apply for the extension of stay three months prior to the expiration date.

In order to extend or change your status of residence, please use the Toyo University Residence Status Application System called PUGS operated by Toyo University Support Office for COE and Status of Residence, to request a renewal or application of your registration information. 

Once you have completed the process and received your new residence card, please register with PUGS as soon as possible to update your information.

If you have any questions or concerns about your status of residence, please contact us at the e-mail address below.

【Contact】

Toyo University Support Office for COE and Status of Residence：toyo-pugs@tugs.co.jp

Procedures for extension of period of stay:

1.  Log in to PUGS to update your registration information and register documents.

2.  The university will apply to the Immigration Service Agency on behalf of the applicant.

3.  Receive a notice of completion of examination at the Toyo University Support Office for COE and Status of Residence (Bldg. 8, 2nd floor) and receive a new resident card at the designated immigration office.

For details, please visit "Toyo University Website.”

Procedure for changing from another mid-to-long term resident to status of resident of “Student”:

1.  Log in to PUGS and click on the "Application Request" button on the top page to submit your application.

2.  Log in to PUGS and register the required information and documents.

3.  The University will apply to the Immigration Service Agency on behalf of the applicant.

4.  Receive a notice of completion of examination at the Toyo University Support Office for COE and Status of Residence (Bldg. 8, 2nd floor) and receive a new resident card at the designated immigration office. 

For details, please visit "Toyo University Website.”

Handling of "Designated Activities" status of residence for continuing job-hunting activities for those who have completed graduate school

The status of residence "Designated Activities" for international students who have graduated from a university, etc. and continue to engage in job hunting after graduation is for those who have been continuously engaged in job hunting since before graduation. It requires submission of documents that clarify that they have been continuously engaged in job hunting when applying for permission for change of status of residence.

However, graduate school students are considered to be continuing their job search only if they were unable to fully engage in job hunting activities during their enrollment due to the demand of their research activities, etc.

• Procedure: Students (or graduates) should contact Toyo University Support Office for COE and Status of Residence (toyo-pugs@tugs.co.jp) and follow the instructions.

• Eligibility: Those who complete the process within 3 months of graduation (no applications will be accepted after this time).

1. If you hold the “Student” status of residence in Japan and intend to leave Japan temporarily (i.e. for a semester break), you may re-enter Japan under the “Special Re-entry Permit System (MINASHI SAI NYUKOKU)” as long as you have a valid passport and a residence card, and you re-enter Japan within a period of stay.

As you are departing Japan and showing your residence card and passport at passport control, you will also need to give the officer an “Embarkation and Disembarkation Card for Reentrant,” filled out with your information, which are available in the passport control area.

If your status of residence expires while you are outside of Japan, you will need to apply for a new Certificate of Eligibility before re-entering Japan.

2. If you plan to leave Japan during the semester, take a leave of absence from Toyo University, or participate in a study abroad program, please consult with the Education Affairs Section for Graduate Schools regarding your status of residence.

3. If you intend to leave Japan temporarily for longer than one week during the class period, you have to submit an “International Travel Form” to both Education Affairs Section for Graduate Schools and your academic supervisor before you travel.

In addition, as stated in "When international students take a leave of absence", international students are not allowed to take a leave of absence in principle. However, if a leave of absence is unavoidable, you have to submit a “Return Home Notification for a Leave of Absence” to both Education Affairs Section for Graduate Schools and your academic supervisor in addition to a “Request Form for Leave of Absence”.

Please note that you are not allowed to leave Japan without fixing the period of leave during your enrollment.