About The Finance and Audit Department

Finance and Audit Department Email:

execfinance.ashs.org@student.ateneo.edu

What is the Finance and Audit Department?

The Finance and Auditing Department, also referred to as FAD, is the official fiscal and budgetary sector of the whole Sanggunian. As one, FAD oversees and ensures that prudent monetary resolutions are ruled for various student-led projects, activities, and events.

“Finance more than Finance”

As a department, FAD aims to live out the motto “Finance more than Finance”. This guides the department toward having a holistic view of both budget proposals and its own projects–acknowledging how funding can be a catalyst for amplifying different Organizations’ initiatives.

Department Responsibilities and Services

Alberto Eduardo Q. Sioson

Executive Finance Officer

alberto.sioson@student.ateneo.edu

The Executive Finance Officer (EFO) oversees all financial transactions and budgetary matters of the student body. Budget allocation and the ruling is mainly done by the EFO, with the assistance of the Executive Finance Secretary.

The Executive Finance Secretary manages the administrative-related tasks of FAD. The Secretary ensures the accuracy of the necessary documents received, and responds to inquiries for projects and collaborations with other OSCCs.

FAD has two (2) undersecretaries, whose duties aid the Executive Finance Secretary and the Council Finance Officers. The undersecretaries are also tasked with managing the inventory of the Office of Student Activities (OSA).

FAD has two (2) Council Finance Officers, who serve as the point person for all monetary requests and inquiries of their assigned councils. They follow up on missing files to process the budget request, and files to be filled out after a project’s implementation. Throughout the approval process, the Officers coordinate necessary updates to the people involved in the project cycle.

Resources

Working Manual

The Department Manual outlines the responsibilities of all positions under the department. In addition, it serves as a guide for procedures and operations conducted by the department.

B01-CA

This form is filled out at least 30 days before a project’s implementation and gives an OSCC cash for its approved requests.

B01-R

If a student uses their own money for a project, they can file for reimbursement through this form as long as they have kept all the necessary documents.

B02

This form is used after a project’s implementation. It lists down all the ACTUAL money used. This form is REQUIRED. Failure to submit this form makes an OSCC ineligible to request another B01.

B03

This is an acknowledgment receipt to be filled up by an outside supplier/donor. It serves as proof that someone gave or received cash.