Open Meeting Information

Open meeting information is highlighted below. Please see the attached document at the end for a printable format that includes parliamentary procedure guidelines, a summary of executive sessions, and points for conducting and following an executive session. See the posting meeting notices update below!

SUNSHINE LAW

“Sunshine Law” CRS 24-6-402

• Defines “meeting” as any kind of gathering convened to discuss public business in person, by telephone, electronically (email/teleconference), or by other means of communication.

• “shall be deemed to have given full and timely notice if the notice of the meeting is posted in a designated public place within the boundaries of the local public body no less than 24 hours prior to the holding of the meeting.”

• The public place or places for posting such notice shall be designated annually at the Conservation District's first regular meeting of each calendar year.

Executive Sessions

• Are not open to the general public

• Can only be called for a specific reason listed in CRS 24-6-402 (4)(a-h), and the reason must be declared prior to going into the executive session along with an affirmative vote of two-thirds of the quorum present 

• CRS 24-6-402 (III)(A): Discussions that occur in an executive session shall be electronically recorded and retained for at least ninety days after the session (E) (see statute for more details)

• Executive sessions are only for discussion of an item; no decisions/votes are to be made during the session

• General reasons to call executive session:

  • 1. Conferences with an attorney for the purpose of receiving legal advice on a specific legal question

    2. Matters required to be kept confidential by federal or state law or rules and regulations 

    3. Specialized details of security arrangements or investigations 

    4. Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and instructing negotiators 

    5. Personnel matters, unless the individual(s) requests the meeting to be open 

    6. Consideration of any documents protected by mandatory nondisclosure provisions of the “Colorado Open Records Act”