Open Meeting Information
Open meeting information is highlighted below. Please see the attached document at the end for a printable format that includes parliamentary procedure guidelines, summary of executive sessions, points for conducting and after an executive session. See posting meeting notices update below!
Open to general public and the general public should be given opportunity to provide input
Proper notice should be given (August 2, 2019 meeting notices can be posted on the District website per HB 19-1087)
ALL official business of the board shall be conducted only during regular or special meetings at which a quorum is present
Board shall meet regularly at a time and in a place designated by the board
Refer to “Sunshine Law” for posting, etc.
MEETING MINUTES
Minutes of a meeting at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs or could occur shall be taken and promptly recorded, and such records shall be open to public inspection.
SUNSHINE LAW
“Sunshine Law” CRS 24-6-402
Defines “meeting” as any kind of gathering, convened to discuss public business, in person, by telephone, electronically (email/teleconference), or by other means of communication.
“shall be deemed to have given full and timely notice if the notice of the meeting is posted in a designated public place within the boundaries of the local public body no less than 24 hours prior to the holding of the meeting.”
The public place or places for posting such notice shall be designated annually at the Conservation District's first regular meeting of each calendar year.
Executive Sessions
Are not open to the general public
Can only be called for a specific reason listed in CRS 24-6-402 (4)(a-h) and the reason must be declared prior to going into the executive session along with an affirmative vote of two-thirds of the quorum present
CRS 24-6-402 (III)(A): Discussions that occur in an executive session shall be electronically recorded and retained for at least ninety days after the session (E) (see statute for more details)
Executive sessions are only for discussion of an item, NO decisions/votes are to be made during the session
General reasons to call executive session:
Conferences with an attorney for the purpose of receiving legal advice on a specific legal question
Matters required to be kept confidential by federal or state law or rules and regulations
Specialized details of security arrangements or investigations
Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators
Personnel matters, unless individual(s) requests the meeting to be open
Consideration of any documents protected by mandatory nondisclosure provisions of the “Colorado Open Records Act”
Meeting Pamphlet-Parliamentary procedures open meeting law executive session.pdf