Oct 15 2008 AHA Minutes

Call to Order

The meeting was called to order at 7:20 P.M. by Brian R. Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Nicholas Mitropoulos, Brian R. Greeley and Teresa Walsh

Absent: Brian Connor and Richard B. Murray

Also Present: John J. Griffin, Executive Director and John L. Greco, Attorney

Notice to Town Clerk

Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations

NONE

General Public

Mr. Griffin said that Janet notifies the tenants the move dates. She gives them 30 to 60 day notices. She hands out boxes to the tenants. She also checks on the tenants to make sure that they are packing.

Project Updates

The generators are wrapping up.

Cusack is going well.

The elevators are up and running at Hauser Building.

Chestnut Manor one elevator is up and running.

Menotomy Manor is going well.

689 Project – the first general layouts were sent out to the Board Members and are ready for final decision and review. The Board will make final decision at a separate meeting.

Section 8 (HVC) and Accounts Payable Check Signer

At the September meeting it was discussed about check signing on the web. Mr. Griffin found a check signing machine that has 2 plates and 2 keys that will be locked up. The cost of this machine is $3,300.00.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to buy this machine authorizing the Executive Director to buy the best made and it is not to exceed $3,500.00.

Cusack Elevator Change Order #4

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the credit for the flag pole at Cusack.

Cusack Elevator Change Order #5

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the 84 day extension that DHCD has given to Prism in the amount of $13,902.00.

2009 Budgets

Richard Conlon explained the 2009 Budgets to the Board.

Mr. Greeley wants to give the Executive Director a raise. His contract expires next year and he said that Mr. Griffin is doing an excellent job. Mr. Greeley would like to move to give the Executive Director a $10,000.00 on top of the $5,000.00 that he gets this year. It will bring his salary to $100,000.00. This will be funded under the Section 8 Program.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to give Mr. Griffin a raise.

Voted

Annual Operating Budget for State-Aided Housing

Fiscal Year : 2009

Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 200/667/705/689/MRVP), Program Number 400-1 for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 3,003,671.00 and Total Expenses of $ 4,015,909.00 , there by requesting a subsidy of $ 592,400.00 be submitted to the Department of Housing and Community Development for its review and approval. Nicholas Mitropoulos seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

Voted

Annual Operating Budget for State-Aided Housing

Fiscal Year : 2009

Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number 689-1 for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 34,930.00 and Total Expenses of $ 47,030.00, there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Teresa J. Walsh seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

Voted

Annual Operating Budget for State-Aided Housing

Fiscal Year : 2009

Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number MRV-P for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 2,574.00 and Total Expenses of $ 4,263.00 , there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Nicholas Mitropoulos seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

Voted

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to approve the Section 8 Budget for 2009.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept with the amended salary the Section 8 Budget.

Minutes for August 2008

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the minutes for August 2008.

Mr. Greeley would like people to know that last month was the first time that he had missed a Board Meeting. This was due to a stroke that he suffered during a surgery that he had.

Unfinished Business

Ms. Walsh would like to have a holiday party for the children of Menotomy Manor this year.

New Business

NONE

Executive Session

NONE

Adjourn

The meeting was adjourned at 8:50PM.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to adjourn the meeting.

The next meeting will be November 19, 2008 and held at the Thompson School at 7PM