GCIT QA 2025 - Standard 1-Preparation

GCIT Accredited June 5, 2029/ A Grade Very Good/ Post Accreditation December 6

ISAR 2025

Standard 1: Governance, Leadership & Management

Main Report

Standard 1: Governance, Leadership & Management

Quality Assurance Documentation

Main Report

I. Executive Summary

II. Institutional Profile

III. Main Report

Standard 1: Governance , Leadership & Management

Standard 2: Academic System

Standard 3: Human Resources

Standard 4: Research, Publications, and Linkages

Standard 5: Infrastructure and Learning Resources

Standard 6: Student Services

Standard 7: Quality Assurance and Enhancement Sytem

Standard 1: Governance , Leadership & Management

Key Aspects and Indicators

1.1 Vision and Mission

1.1.1 Vision and mission are aligned with the university/institute goals and national aspirations.

1.1.2 Plans and activities are geared towards achieving the vision and mission of the institution.

1.2 Organizational Structure and Management

1.2.1 Clear organizational structure and mandates are in place.

1.2.2 Governance, administrative structure, and institutional practices that promote efficient, effective, and ethical leadership in place.

1.2.3 Participatory and collaborative engagement of staff and students in relevant decision-making processes in place.

1.3 Accountability and Transparency

1.3.1 Clear line of reporting and accountability system with detailed guidelines to promote transparency, efficiency, and accountability.

1.3.2 Transparent and effective financial management system in place.

1.3.3 There are systematic internal and external communication procedures for the dissemination of information to stakeholders in a timely manner.

1.4 Leadership and Autonomy

1.4.1 Presence of competent and qualified leadership to lead the organization.

1.4.2 Degree of autonomy in both management and academic matters.

1.4.3 Promote and facilitate leadership grooming and succession planning.

1.5 Strategic Development, Planning, and Implementation

1.5.1 Strategic plans to achieve long and short-term organizational goals and objectives in place.

1.5.2 Review of the strategic activities for continual improvement in place.

1.6 Data and Information Management

1.6.1 Data and information management system in place.

1.6.2 The confidentiality and security of all data and information ensured.

Main Report- Question Guide- Reference to Annexure VIII

To address all the indicators under each Standard and Key Aspect, HEIs are required to answer the following questions. The evidence, wherever required, must be compiled for the team of assessors.

Standard 1: Governance, Leadership, and Management

1.1 Vision and Mission

1.1.1. How does the vision and mission align with the university’s goals and/or national aspirations?

1.1.2. Explain how the plans and activities of the HEI are geared towards achieving the vision and mission.

1.2 Organizational Structure and Management

1.2.1. Describe/Show: (i) Organogram; (ii) Terms of References (ToR) of the key position holders.

1.2.2. Explain how the HEI promotes efficient, effective and ethical leadership within the organization (e.g. Standard Operating Procedures, Turn Around Time, etc.).

1.2.3. Show the evidence that the HEI practices participatory and collaborative engagement of staff and students in relevant decision-making processes.

1.3 Accountability and Transparency

1.3.1. Explain how the HEI ensures a clear line of reporting and accountability in line

with the ToR.

1.3.2. What control mechanisms are put in place to ensure transparency, efficiency

and accountability in various aspects such as decision making, HR, teaching,

learning, and assessment?

1.3.3. What measures are put in place to ensure transparency and effectiveness in

the financial management system?

1.3.4. Describe/Show the financial auditing mechanism, including outstanding memos and details of compliance.

1.3.5. Explain the various resource mobilization strategies put in place, apart from the state funding outlining the details of revenue generated in the past 3 years.

1.3.6. Explain how the HEI ensures accurate and timely dissemination of information to stakeholders.

1.4 Leadership and Autonomy

1.4.1. Provide profiles of the head of the institution and other key leadership position holders (head of the HEI, Deans, Heads of Department, Programme Leaders, others).

1.4.2. State the extent of autonomy that HEI has in both management and academic matters.

1.4.3. Explain how the HEI grooms leadership and facilitates succession planning.

1.5 Strategic Development, Planning, and Implementation

1.5.1. Explain how the Strategic Development Plan is developed.

1.5.2. What are the Strategic Development Plans and activities (both the short- and long-term plans)?

1.5.3. Describe/Show how the HEI reviews the strategic activities for continual improvement.

1.6 Data and Information Management

1.6.1. Describe/Show: (i) Reliable and accurate data and information system for

staff, students and alumni; (ii) Utilization of data and information for decisionmaking

and planning processes.

1.6.2. How does the HEI ensure the accuracy, reliability, and accessibility of compiled data?

1.6.3. How does the HEI ensure the confidentiality and security of all data and information kept, including electronic data, course assessment materials and results.

Plan Report - Checklist to cover

The following questions will give an insight into all the indicators under each Standard and their Key Aspects and accordingly prepare the HEI for actual accreditation. The evidence, wherever required, must be compiled for the assessment of prerequisites for accreditation.

Standard 1: Governance, Leadership, and Management

1.1 State the Vision and Mission of the HEI and how it will work towards achieving them.
1.2 Explain the organizational and management structure of the HEI.
1.3 Explain the details of the financial management plan including how the HEI will ensure transparency.
1.4 Provide the profiles of the identified leadership position holders of the HEI (head of HEI, Deans, Heads of Departments, Programme Leaders, others).
1.5 State the extent of autonomy that the HEI will have in both management and academic matters.
1.6 Describe the Strategic Development Plan which spells out both the short- and long-term plan.
1.7 Provide a five-year plan with a timeline to address each of the seven standards.
1.8 What are the plans and strategies in place in case the HEI fails to get accreditation status?
1.9 Explain the use of data and information management systems for decision making and strategic planning.
1.10 Mention any other plans not covered by the above questions, if any.

BQPCA Documents for Institution Self Accreditation Report

IAM 2024.pdf

The Institutional Accreditation Manual (IAM)

The Institutional Accreditation Manual (IAM) 2024 is a framework developed by the Higher Education Quality Council (HEQC) under the Bhutan Qualifications and Professionals Certification Authority (BQPCA) to uphold the quality, integrity, and transparency of higher education institutions (HEIs) in Bhutan. It establishes a systematic accreditation process aligned with Bhutan’s Gross National Happiness (GNH) principles, ensuring that institutions contribute to national development goals while meeting international academic standards

ISAR-Annexure viii.pdf

The Institutional Self-Assessment Report (ISAR) Annexure VIII Template

The Institutional Self-Assessment Report (ISAR) is a comprehensive evaluation tool for HEIs seeking accreditation. It includes an Executive Summary, Institutional Profile, and Main Report, covering governance, academics, research, infrastructure, and student services. ISAR ensures accountability, transparency, and alignment with accreditation standards, supporting continuous institutional improvement and strategic development

Rubrics for Standard 1 (15 Points)