Embedded Files
Steps for Supervisors
Supervisor Checklists
Supervisor Checklists
Before a New Employee Starts
Before a New Employee Starts
Information Services
Information Services
Please submit a Helpdesk ticket with Information Services to set up your new employee's:
Accounts
Phone
Passwords
Permission levels
Computer
Link to ServiceDesk in the Rio Matrix. Instructions on submitting a ticket.
Account Permissions
The easiest method is to mirror the new employees account after a current already established Rio employee.
The easiest method is to mirror the new employees account after a current already established Rio employee.
Another option is to list out the specific access that is needed in the Details section of the ticket.
Another option is to list out the specific access that is needed in the Details section of the ticket.
Maintenance & Operations
Maintenance & Operations
Please submit a SchoolDude ticket to set up your new employee's:
Workspace (furniture, office, etc.)
Name plate
Keys (if applicable)
Badging
Badging
Please submit a dynamic form for your new employee's badge.
As their supervisor, you will set the permission levels (most often by mirroring another Rio account).
You will need a picture of your new employee for the badge. Your new employee has been instructed to email this photo to you.
Access the employee badge request dynamic form through College Public Safety.
Performance Expectations
Performance Expectations
Review the performance standards for the position and set expectations for the role.
Create a list of tasks to have ready on their first day in the office.
Be prepared to discuss basic procedures, preferred contact methods, and request processes.
Rio Guide to Setting Employee Performance Expectations
Copy of Setting Employee Performance Expectations.pdf
Prepare Their Space
Prepare Their Space
Please prepare your new employee’s workstation and stock with basic supplies such as pens, paper, notepads, a stapler, etc.
If your new employee is starting virtually, please ensure they have equipment such as a laptop and/or VPN access.
Mailroom
Mailroom
Please notify the mailroom at dl-rio-mailroom@riosalado.edu
that you are adding an employee to the Matrix directory.
This will help ensure proper mail delivery.
Business Services
Business Services
Please contact Business Service at business.services@riosalado.edu if a new employee needs any of the following:
· Cell Phone Allowance
· PCard
· Purchasing
· FMS Approver Access
Pages - Business Services (riosalado.edu)
Check In
Check In
Meet with your new employee after their first orientation day.
Plan for enough time to discuss:
Their role
Their probation period (if applicable)
Expectations and performance checkpoints
ELC trainings
After a New Employee Starts
After a New Employee Starts
Set Your New Employee's Schedule
Set Your New Employee's Schedule
Log into Human Capital Management (HCM) and set your new employee's schedule.
They will be able to enter their time and labor once you do so.
Introduce Them to The Department
Introduce Them to The Department
Help to break the ice with your new employee and their colleagues by introducing them to the rest of the department on their first day.
Consider an icebreaker activity to allow for full team participation.
Show Them Around
Show Them Around
Alleviate some of the anxiety your new employee may be feeling by showing them around your department area.
This includes pointing out areas of interest, like:
Break room
Restrooms
Printer and copier
Refrigerators
Emergency exits
Discuss Time & Labor
Discuss Time & Labor
Have a conversation about time and labor, including:
Work hours
Overtime and comp time
Summer hours
Sick time
Rest breaks/lunch
Explain the procedure for reporting absences and tardiness, including how to contact you or others.
Assign Employee's Schedule
Assign Employee's Schedule
Supervisors should set-up their employees work schedule in HCM in order to accurately monitor their employees' time.
Please note, this schedule may change during the summer months and should be adjusted accordingly.
Assign Work Schedule.pdf
Discuss Time Off
Discuss Time Off
Explain how your department requests vacation time.
This may include a discussion on department coverage for the year.
Please make sure to also discuss any peak times during the year where vacation may be limited due to increased workload for the team.
Show Them Necessary Resources
Show Them Necessary Resources
Get them familiar with what types of resources your department uses to perform daily tasks.
This might be resource binders, policy manuals, or sites within Rio Salado's and MCCCD's employee portals.
This is a good time to show them the Employee Learn Center for their acknowledgments and trainings, as well.
Consider Stationary Needs
Consider Stationary Needs
Some roles in the college may require personal stationary, like business cards and letterhead.
Have your employee visit MCCCD's stationary site to order these. You may need to consult your department's budget to ensure funds are available.
Follow Up
Follow Up
Meet with your new employee at the end of their first day in your department to answer questions and provide any clarification they may need.
Make sure they understand:
Their schedule
The scope of their training
When and where they will report to work the next day
Onboarding ~ Rio Salado College
You belong at Rio
For questions, please contact Employee.Engagement@riosalado.edu
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