Report Writing

Writing Reports

Report writing is an important communication skill that is frequently used in both public and private practice. Reports are written for a variety of reasons and differ slightly across the different schemes.

Below are some examples of how reports are used across different schemes and their key features.

CDMP / GP reports

Used to communicate assessment findings, plans for treatment and flag any concerns you may have that require a GP check in
If a client is using a CDMP referral an initial report and final report are mandatory requirements under Medicare

Work cover Reports

It is important to communciate with the worker's GP via letter/ report after your initial assessment, at the end of AHRR cycles, upon discharge or when you have concerns about a client's progress
A functional capacity report may be requested of you by the insurer or GP to clarify their functional capacity and inform the Certificate of Capacity

NDIS reports

These are typically much more thorough reports that are used to advocate for ongoing or increased funding of services for your client
These are not written from a medical perspective, but rather outlining how a clients disability affects their everyday life and ability to participate in valued activities, and how EP services increase particpation

Requirements of each report:

CDMP / GP reports

Doctors name, address
Date of report
Client's name / date of birth
Any investigations, tests and /or assessments carried out
Any treatment provided
Future management of the client's condition or problem
Keep to one page
See for more information: Medicare Item 10953

Workers Compensation Reports:

Doctors name, address
Date of report
Client's name / date of birth / claim number
Injury (as stated on certificate of capacity)
How many sessions the client has attended
Any investigations, assessments, tests that you have carried out + their relevant results
State their capacity across the different domains listed on the COC. State any limitations they may present with
Plan for how you will help the client achieve their goals.
Expectatons for recovery / timeframes for discharge if relevant
Keep to 1-2 pages max (preferably one page)

NDIS reports:

Each practice will have a different style of reporting they use for NDIS reports. At Rebound, our reports usually include the following:

Address to relevant party, or "To whom it may concern"
Client name, NDIS number
Client context
List of NDIS accepted diagnoses
NDIS goals
A descriptive table of the clients diagnosis, the impairment this causes, activity limitations and how EP services can increase their participation
Table of assessment results and how EP services are necesssary to improve these outcomes
Evidenced based reasoning to why EP services are; best practice, will facilitate social, community and economic participation, Exercise Physiology is value for money, Risks Associated with Informal Supports / Support Workers Implementing Interventions, The risk of no support
Recommendation and final summary for EP supports in the future plan
Quotation of cost
All parts of the report refer back to how EP services improve the clients ability to achieve their NDIS goals

Practice

Write a letter GP letter based on the following scenario;

Client: Pam Edwards, D.OB. 12/09/1957
GP: Dr Carol Row, Seaside Medical Practice, 1 Seaside Road Seaside Ville
Pam has a CDMP and was referred for 5 EP sessions. Pam's conditions are high blood pressure, diabetes, knee OA
During the initial consult the following assessments were conducted:
- Resting blood pressure 145/98mmHg
- 30 second sit to stand test: 12 reps - VAS knee pain 4/10, increasing throughout test
- Single leg balance: 1 second left, 3 seconds right
- Currently walks every day with husband for 15 minutes at a gentle pace. No other formal exercise
- Struggling with housework and gardening - loves to garden but has low energy and knees painful

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