PMI Fleet Vehicles

Maintenance, Policies and Tracking

Safe Driving

• Speeding - Do not Speed, obey all posted speed limits

• Violating right of way - watch where you are on the roadway

• Distracted driving - No Cell phone use while driving

• Turning improperly - Only make legal turns

• Driving left of center - Stay in your lane

• Following too closely - Do not tailgate, maintain acceptable driving distance between vehicles

• Park only where you are legally allowed to park and use the safety cones.

• Do not skip pay on toll roads

As the driver of the vehicle all traffic and toll violations are your responsibility, they go against your drivers license and you must pay all fines. All violations must be reported to your Field Manager. Any tolls paid by the employee (with a PMI vehicle) will be reimbursed. Save your receipt.

Accidents

Employees are to report ALL accidents to your Field Manager immediately

• Call 911 & safely administer treatment, if necessary

• Document essential facts and capture photos and video while ON-SITE

• Fill out Vehicle Accident Report, include written statement and diagram of what occurred

• Submit completed report to Field Manager

Maintenance

• Fueling Vehicles - If you are fueling your vehicle, keep the printed receipt; write the vehicle fleet #, the current mileage, and drivers name on the receipt. Enter the receipt through the PMI Receipts App

• Inspection Schedule - Complete the fleet Vehicle Maintenance Checklist

o Refill washer fluid, oil, brake fluid, transmission fluid, etc. as needed

o Check headlights, brake lights, turn signals, and wipers

o Check tire pressure and tread wear

• Keep Vehicles Clean - You are expected to keep your vehicle clean and professional appearing

• Fleet Vehicle Maintenance Checklist

o The fleet vehicle maintenance checklist is available from your Field Manager

o Inspection should be completed at least bi-weekly or as needed

o Periodically inform your Field Manager about how the vehicle is running.

▪ Be proactive in vehicle maintenance and running condition

▪ It is easier to maintain project goals with a smooth-running fleet of vehicles

Receiving and Returning Vehicles

• Upon receiving your vehicle

o Inspect your vehicle, make note of any body damage or issues with the vehicle

o Report any issues to your Field Manager

• Upon turning in your vehicle

o Run through full inspection and perform general maintenance

o Write down any outstanding issues with vehicle and leave the list in a visible location inside the vehicle

Registration/License Plates

• Licenses plates and renewal stickers need to go on the ASSIGNED vehicle immediately upon receiving them.

o The renewal stickers are for specific vehicles; they cannot go on any random vehicle

o For plates: the vehicle number, last 4 of the VIN, make, and model are written on back of the plate for simplicity

o Registration & insurance forms go in the glove box RIGHT AWAY

o During regular maintenance checks, verify that registration is up to date

▪ If they are not, let the Field Manager know immediately

Driving Vehicles Home - Policy

In some cases, some employees may be allowed to drive PMI vehicles away from the job site at night. You must sign a “terms of use” form and a deposit agreement that costs $25/week.

Employees that are allowed to use PMI vehicles for personal or incidental use outside of the project area must sign a “terms of use” form as well as have a tracking device installed in the vehicle.

If you are on company time and/or driving a company car and stopped by police or receive a moving violation/parking violation the employee is responsible for the violation.