Recurring Fees 

How do I add and process a Recurring Owner Charge? 

The Streamline system allows you to create and manage recurring owner charges

1. Go to Accounting>Owner Charges

2. Click on Create Recurring Owner Charge Template

3. Fill in respective fields on screen

      a. Transaction type - these are owner transaction codes. 

      b. Enter a description for the owner charges (this will be the same description for all owners)

      c. Select Transaction Start Date - this date must be in the future, cannot be retro-dated. This date will be the vendor posting date and the owner                posting date.

      d. Select Payment Frequency of recurring owner charge - this is when you want the charge to be created, for example the 1st day of every month                or every 3 months

      e. Set End Date if applicable

      f. Select Vendor

      g. Enter Mark-up percentage if applicable

      f. Enter Amount - ** if amounts vary by unit, you can leave it at $0 and enter varied amounts after you click Update

9. Click Update to bring up all available renting units to apply the recurring owner charge

You will see all your available units to apply the charge; they will all be checked by default. You can uncheck all or uncheck individually

10. Enter in respective Amount Due of recurring charges for each unit.

11. Scroll to bottom of the screen to Save Data & Activate.

      a. You can click Save if you need to finish the setup later OR you can click Save Data & Activate which triggers the system to create the invoice 

You will need to manually apply the charge using Post an Owner Charge if you need it to start posting on the same month it was created, since it will start working 30 days from the selected Start Date

Once it is created, each month on your recurring date, the system will charge the respective units/properties, and you will need to then process the charges in bulk

1. Go to Accounting.

2. Click on Post Recurring Invoices

3. Select the recurring charge to Process

4. You can View all the Pending charges before you Process 

5. If ready then click on Process

How do I add new properties to recurring charges? 

To add a unit to an active recurring fee:

1. Click Accounting

2. Under Owner Charges, select Active/ Modified Recurring Entries

3. Look for the fee

4. Click the View button

5. Scroll to the bottom of the window

6. Click Add New Properties

7. Select the new properties you would like to add from the list

8. Save Data