Committee Roles

This year, Sport Hallam has revamped its committee structure to enhance efficiency and communication. Each club now has its own dedicated executive committee. This new setup serves as a bridge between Sport Hallam and the individual clubs, ensuring a more streamlined and effective way to handle issues and share information. The executive committee for each club will manage internal matters and coordinate with Sport Hallam, making interactions smoother and more organized across the board.

Benefits of being on you clubs committee

Leadership Experience: Serving on a committee provides valuable leadership and management experience. You’ll learn how to lead a team, make strategic decisions, and handle various responsibilities.
Skill Development: Committee roles help you develop a range of skills, including event planning, budgeting, communication, and conflict resolution. These skills are highly transferable and beneficial in both personal and professional settings.
Networking Opportunities: Being on a committee allows you to connect with fellow students, university staff, and external partners. These connections can be valuable for future career opportunities and professional growth.
Enhanced CV: Committee experience looks impressive on your CV or résumé. It demonstrates your commitment, organizational abilities, and teamwork skills to future employers.
Impact on the Club: You have a direct role in shaping the direction and success of the club. This can be particularly rewarding as you contribute to improving the club’s activities, events, and overall experience for its members.
Personal Growth: The challenges and responsibilities of a committee role can foster personal development, such as increased confidence, problem-solving abilities, and resilience.
Community Engagement: You get to work closely with other members and build a strong sense of community and camaraderie within the club, enhancing the overall experience for everyone involved.
Recognition and Rewards: Many universities recognise the efforts of committee members through awards or official recognition, which can further highlight your contributions and achievements.

Overall, being on a sports club committee is a great way to gain experience, develop skills, and make a positive impact on both the club and your university community.

President

Responsible for chairing club meetings.
Responsible for ensuring the aims and objectives of the club are adhered to.
Ensure that the activities of the club abide by the policies and procedures of Sport Hallam and the University.
Represent the club internally at the University, and externally at other events and occasions.
Support the Treasurer to ensure the club follows the financial processes implemented by Sport Hallam and the University.
Other duties as agreed with the Club Committee.

Vice-President

Provide support to the President and other committee members where necessary.
Responsible for chairing club meetings in the absence of the President.
Ensure a strong relationship is maintained between the committee and club members.
Ensure that the activities of the club abide by the policies and procedures of Sport Hallam and the University.
Other duties as agreed with the Club Committee.

Treasurer

Ensure the club follows the financial processes implemented by Sport Hallam and the University.
Ensure invoices/other financial requests are processed and approved in a timely manner.
Create and monitor a forecast to keep a record of club account income and expenditure.
Ensure club account funds are being used appropriately.
Other duties as agreed with the Club Committee.

Secretary

Organise club meetings and ensure all members are aware of key dates.
Take minutes/action points at club meetings and share information with the club membership.
Share information from the Club Sport Team or Sheffield Hallam University to the committee and members as appropriate.
Compile any relevant introductory information for new members alongside the club committee.
Ensure all club members register for the club correctly and purchase the appropriate membership
Other duties as agreed with the Club Committee.

How to Handover

How to Handover to a New Committee 2024

A handover involves transferring your committee position to a new member, ensuring they have all the necessary knowledge, information, and skills to succeed in the role. To facilitate this, you should create a comprehensive Handover Document that provides your successor with essential advice and information.

A good committee handover establishes a strong foundation for the incoming committee, ensuring the club can continue to progress and build on past achievements. Key benefits include:

Continued Development: The new committee can build on the hard work and initiatives from the previous year.
Sustained Initiatives: Benefits of past initiatives are clearly explained, allowing for their continuation.
Challenge Preparedness: Shared experiences of past challenges help the new committee anticipate and address potential issues.
Support for New Members: Comprehensive details, no matter how small, ensure new members feel confident and supported.

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