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New for 2025/26 - Committee Members will are able to upload their own products!
All clubs can upload products to their Team Hallam pages. Members are able to purchase these products by selecting Team Hallam - Name of Club - Products - Add to basket'.
This page will share guidance on how to upload a 'product' to your club page.
Creating products are a useful way for clubs to get money into their club account - ensuring club member funds are safe whilst also allowing committee members to easily track and keep recording of payments received.
Example
Due to the unique nature of all clubs - products available for members to purchase will vary from club to club.
Examples of products that may be uploaded are:
Leisure Wear - Individuals paying for items such as club boonies, fleeces and socks.
BUCS Event Entries - For members to purcahse their entry to a BUCS event if required.
Non-BUCS / Local League - Individuals paying their fee to participate in non-BUCS competitions.
Additional Training - Individuals paying towards the shared cost of an additional training session.
Transport to Fixture(s) - Individuals paying towards the shared cost of transport to a fixture or event.
Step 1)
Committee Member logs into their Team Hallam account. Access the admin tools via the cog (top right main screen) and selecting your club.
Select 'Products' as seen on the image to the right.
Step 2)
Select 'Add New Product' green button.
Step 3)
Complete all of the mandatory boxes shown on this screen.
Item Name - This is what will appear on your site when listing the product.
Item Price - How much does the item cost? Please ensure this is correct - inclusive of costs such a TAX or delivery fee's.
On-Sale Date - When would you like the item to appear on the website. You can upload straight away, or set a date in the future.
Off-Sale Date - When would you like the item to be removed from the website - including an exact time i.e. 1st August at 23:59pm.
Sales Limit - This is optional. If you wish, you can set a limit on the number of products that can be purchased.
Example - If the club pays for a transport (30 seater coach). You could set the Sales Limit to 30 - meaning no more than 30 students would be able to purchase this product.
Per Personal Limit - This is optional. If you wish, you can set a limit on the number of products each individual can purchase.
Example: If you were selling boonie hats and only had enough stock for 1 per person. You could set a Per Person Limit meaning than an individual would not be able to purchase a quantity of more than 1.
Description - This is a description of the item you are selling. We encourage ensuring the Item Name is really clear so a description may not be necessary. However, if you wished to add a further description you can do so in this box.
Once these fields have been completed and you press Save. Refresh your Team Hallam page and click 'products'. Your item will now appear in this section. Any live products should appear on the dashboard.
Recommendations & Best Practise
Timeline - Plan ahead. Allow enough time for Committee Members to be able to upload the products. Be mindful of allowing your club members plenty of notice for the item they may need to purchase before it goes off-sale.
Club Account - All items that are uploaded will result in funds entering your club account. The finance team approve these in-bound payments. When an individual purchases a product, this will only appear in your club account after finance have approved the 'in-bound payment'. Please allow some time for in-bound payments to be reflected in your Club Accounts. See finance tab for further information on how to contact the Finance Team.
Off-Sale - To help support with your own admin time we recommend setting club members a soft deadline. For example, the product may come off sale on 1st December at 23:59pm. You may find it useful to inform club members to purchase the product by 28th November. By sharing these dates and communicating a soft deadline this will help to capture any clubs members who are likely culprits for missing deadlines. This happens more often than you think!
Sales Report - You can see a live report (sales report) of which members have purchased the product at any time. For guidance on how to access this information please see 'Memberships - Membership Checks' tab.
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