Virtuoso Voyages

Below are some topics covered in all of the courses included in the Virtuoso Voyages playlist located in the Virtuoso Travel Academy.  Log in to complete the playlist to learn all things Virtuoso Voyages.  Search 'Virtuoso Voyages Playlist' to get started.

Application Process to Host a Virtuoso Voyage

For all applicable rules, responsibilities and frequently asked questions in addition to the table of contents please refer to the Virtuoso Voyages Host Manual that is located in the Virtuoso Voyages Program section of the Information Pages within Virtuoso.com.

Listed below is helpful information:

• Review the Host Manual.

• Advisor must take training (live or virtual) - For the Host Training Schedule, log into https://virtuosomeetings.virtuoso.com/LearningEvents/VirtuosoVoyages.aspx 

• If Spouse participates, spouse has to do the training

• Once training is complete, advisor figures out the voyages they’d like to host by:

  • • • Having sold a lot of a particular cruise line (this helps the candidate), OR

      • Read through available cruises to host that advisor is interested in and/or able to sell, OR

      • Read through list of sailings that are last minute and in need of a host

• Identify sailings, take training, make sure to list Vira Mastroianni as the manager when filling out application and upload your cruise lines training certificate.

• Notify Vira and Rachel that you have submitted an application.

• If chosen, be committed (except for extenuating circumstances, i.e. death in family, emergency, etc).

• If chosen, you will find out 60 days prior that you’re the host.

• If chosen, the host is responsible for paying port charges, taxes, airfare, incidentals, medical expenses and any other personal costs and expenses.

• Arrive a day or two prior.

• Training is good for 5 years.

• It is expected of you to sell the cruise line.

• Be social & engaging.

• Great opportunity to try different cruise lines.

Register Your Client for Virtuoso Voyages

It is imperative that you register your client for Virtuoso Voyages, even if they are not participating in the Voyages excursion. You can do this on the Virtuoso website at www.Virtuoso.com under the Advisor Tools tab, under Manage Virtuoso Voyages Registrations. You can also register them by searching for the cruise and then going to the Virtuoso Voyages information page.   Once you complete your Virtuoso Voyages registration, you will receive an email of submission. 30 days before the sailing, you will receive the confirmation email from the Virtuoso Voyages manager. At that time, you may print/email the confirmation letter and provide it to your client(s). 

How to Register Clients for Virtuoso Voyages

First, locate the sailing on Virtuoso.com, then follow these steps: 

1. Sign into Virtuoso.com

2. Hover over "Plan a Trip"

3. Select "Cruises" 

4. Refine your search by using the filters on the left-hand side. Less is best when it comes to filters. For efficiency, fill in the information for Travel Dates, Cruise Line, Ship, Departure Port, and Arrival Port to find the cruise 

5. Once you see the sailing in the search results on the right, select it by clicking on the title or the photo

6. If it is a sailing with multiple dates, then locate the correct dates from the drop-down menu within the cruise tile and select "View Details"

6. You are now on the sailing overview page. Click "Begin Virtuoso Voyages Registration" or "Begin Client Registration" from the Hosted tab

7. Click "Agree & Continue" 

8. Please add the following: 

• Cabin Number (TBD if cruise line has not yet assigned a cabin) 

• Group Number (N/A if no group number) 

• Booking Number 

• Custom Embark/Disembark dates if applicable (Only if passenger is deviating from published dates)

9. Click Next

10.  Please add the following information for each passenger: 

• First Name 

• Last Name 

• Passenger Residence 

• Passenger Age Range 

• Dinner Seating 

• Cruised Before 

• Virtuoso Voyage Benefit(s) 

• Passport Information if an event was selected in Russia, Vietnam or Jordan 

  • Citizenship 

  • Date of Birth 

  • Passport Number 

  • Passport Issue Date 

  • Passport Expire Date

11. Scroll down to add Passenger Remarks if applicable 

12. Click Submit when you are finished adding all information

More Valuable Information like Managing Virtuoso Voyages Registrations, Utilizing Cruise Alerts, Approaching Departures Available to Host, Virtuoso Voyages Late Registration Fees, Virtuoso Voyages World Cruise Hosts, Virtuoso Voyages Benefits on Seabourn Combination Sailings, AmaWaterways Joins Virtuoso Voyages, Uniworld Virtuoso Voyages with Land Components, Hear from a Host, Hear from Your Peer, Thanks for Asking Podcast Episodes, Windstar Virtuoso Voyages Booking Minimums, 2025 Advisor Training Series: Virtuoso Cruise, How to Become a Super Host, Virtuoso Voyages Program Updates & Virtuoso Voyages: Hosting Longer Journeys - Sign into Virtuoso Travel Academy to watch these informative videos.  Search 'Virtuoso Voyages Playlist'.