Spring 2026 ePortfolio Institute Participants

12/3

Hello colleagues! 

A reminder that Friday is our kickoff to the Research Institute and FLC. Please dress comfortably. Bring any materials related to the ePortfolio course you will be teaching in the spring (syllabus, past course materials, etc.). Many prefer to bring their laptops, but that is your choice.

The agenda is tentatively:

8:30-9:00 Check-in, breakfast, grab swag bag (Hine Hall 241/243 Institute for Engaged Learning)

9:00-9:05 settle in classroom Hine Hall 236

9:05-9:20 Charity Bishop: Welcome, housekeeping, overview/agendas of Institute and FLCs, Introductions

9:20-10:45 Jerry Daday: HIPs – The basics - Level setting, definitions, and essential elements

10:45-11:00 Break 

11:00-11:30 Tara Callahan and Debbie Oesch-Minor: ePortfolios on the Fives and the ePortfolio Taxonomy

11:30-12:00 Liz Wager: Experiences in the ePortfolio Institute, integrating ePortfolios into a course, and presenting ePortfolio work at a conference

12:00-12:30 Working lunch: Track down Liz and other ePortfolio team members to share your thoughts

12:30-12:50 Liz, Debbie, and Tara talk templates [Check out IUI WIX Template options + IUI Google Sites Template options]

1:00-1:30 Build out your ideas and share strategies for WHAT goes into the ePortfolio, WHEN students will build in class/add first major assignment, and HOW you will integrate 4+ Canvas Assignments where students turn in work through an ePortfolio URL

1:30-1:50 Salsabil shares her ePortfolio adventure from a first-year "create your own adventure" course

1:50-2:00 How can our assignments intersect with Career Competencies through ePortfolio assignments?

Break

2:10-3:00 Mapping your course, scheduling time with Tara/Debbie/Liz, and EXPLORING GOOGLE SITES as part of the Institute

I look forward to seeing everyone Friday!

Debbie

11/19

We will be distributing IEL sweatshirts to all of our participants on Dec. 5th. So we can prepare "swag bags" in advance, please email me back with what size you would like. We will do our best to accommodate!

Charity 

Congratulations! 

You are invited to join the "When Done Well: ePortfolio Institute and Faculty Learning Community." 

Our team in the Institute for Engaged Learning looks forward to working with you in the coming months.

The kickoff for the ePortfolio Institute is Friday, December 5, 2025, from 9:00-3:00. 

The program will be held in Hine Hall, Room 236. 

Attendance of the full-day event is required for participation in the Institute.

To accept participation in this program, please complete this form by no later than 5:00pm Friday, Oct. 31. 

The information on this form will also be used to process your $2,500 stipend paid as $500 monthly over spring semester.

KICKOFF: Friday, December 5

Check-in and a light breakfast will be available beginning at 8:30 in the Institute for Engaged Learning, Hine Hall, Room 243. 

A working lunch will also be provided. Your program facilitators for the FLC will be Debbie Oesch-Minor, Tara Callahan, and Sophie Carrison.

Later, you will receive a formal acceptance correspondence for your FAR along with additional details about the Kickoff.

All Best,

Debbie

ADD

FORMS LINK: Call for Proposals

EMAIL: Call for Proposals

INVITATION: To Be Part of the Grant

scottat@iu.edu; sbangert@iu.edu; findley1@iu.edu; knfloyd@iu.edu; dawnhold@iu.edu; amymjohn@iu.edu; salayden@iu.edu; keelatha@iu.edu;  tsoneal@iu.edu; lkabbach@iu.edu; roskowsd@iu.edu; tostoval@iu.edu; wvogt@iu.edu;  keyancey@iu.edu; ikwebb@iu.edu; cehara@iu.edu, taracall@iu.edu, ewager@iu.edu, djoeschm@iu.edu

Happy Holidays from your ePortfolio Institute team!

We're working December 22-23 and will be back on campus January 5 to support your course ePortfolio integration. Feel free to email me or use Outlook to block a time to talk more about your course plans. Tara, Liz, and I are here for you.

To better support your work, Liz Wager will be available to work with you from 12:00 to 1:00 on Th/F before the semester starts and periodically during the semester. Feel free to bring your lunch, share challenges, talk through opportunities, and build community in the Institute for Engaged Learning, Hine Hall 243.

ePORTFOLIO COURSE INTEGRATION SUPPORT: Laptops & Lunch (BYO) with Liz 

LLL's are opportunities for you to meet and talk about your ePortfolio integration, assignments, and other tech issues that may come up in the early stages of the semester.  Liz Wager was in your shoes last year; she's our Faculty Fellow to support your work this Spring. 

Laptops & Lunch with Liz are optional to everyone in the Spring 2025 eP Institute faculty cohort and count towards the two required Faculty Learning Community [FLC] meetings requirements in the eP Institute. 

Laptops & Lunch with Liz are from NOON-1PM in The Institute for Engaged Learning on: 

• January 8th and 9th 

• January 22nd and 23rd 

• February  5th and 6th 

• March 5th and 6th 

• April 2nd and 3rd 

WIX and Google TEMPLATE REQUESTS: Email Tara taracall@iu.edu = quick and easy for you

If you would like a template to support your course-based ePortfolio, please email Tara Callahan. Tara and I are here to build the template for you. The process goes through six phases. You can cover these bases with an email and short Zoom/s.

• You Request a template: just email Tara with your course information and days/times you can Zoom

• You Zoom with Tara and/or Debbie about template components: tell us what you want

• Tara and/or Debbie build the template [usually Tara] & send you a link

• You email your approval -OR- Zoom with Tara and/or Debbie IF you want template tweaks

• Tara forwards the template to the ePortfolio Review Committee [they say yes or request updates that we make for you]

• The template gets published on the Wix template page -OR- IU Google Template page under "Course Templates"

CLASS VISIT RSVP: 

SCHEDULE an ePORTFOLIO TEAM IN-CLASS ePortfolio BUILD

We are available to visit your class to help them build their ePortfolio and insert an assignment they completed prior to class.

To schedule a an ePortfolio in-class build, visit https://eportfolio.indianapolis.iu.edu/faculty-staff-resources/professional-development/index.html

We look forward to supporting you and your students this Spring!

All Best,

Debbie

6/17/26

Hello Participant,

I hope your summer is going well and that your semester wrapped up successfully.

As we finalize our records for the prior semester, I wanted to send a friendly reminder regarding the institute's deliverables that we have not yet been added to your participant page. According to the participant page, we are still missing:

• The Original Syllabus

• The ePortfolio-Implemented Syllabus

• Student Artifacts 

Feel free to populate these deliverables onto your participant page or send them to me, and I can get them added for you. 

If you believe any of these items have already been submitted, please let me know and I will be happy to verify. Thank you for your time.

Completion Message 6/29/26

CONGRATULATIONS on your completion of the ePortfolio Institute!

You played a valuable role in our faculty cohort; we served 130 students as part of the Spring of 2026 IEL ePortfolio Institute. Your contributions to the institute added an experiential component to student engagement, helped students become more technology-savvy, and expanded students' openness to new technologies.

Your successful integration of a High-Impact Practice into your course helps IU Indianapolis support students as they develop expertise in their chosen field/s and expand their career readiness skills. These are important steps in navigating IUI's Path to 2030 and Beyond. 

VERIFICATION OF WORK COMPLETED

This correspondence serves as verification that you completed the "When Done Well" institute requirements which included:

• AWARDED FUNDING: As a finalist/participant in the "When Done Well" ePortfolio Institute: You responded to a CPF [75% acceptance rate] and were awarded $1,500 in funding for integration of ePortfolios into your course

• PROFESSIONAL DEVELOPMENT: You participated in full-day workshop as part of your professional development in the "When Done Well" High-Impact Curricular Engagement Institute

• PROFESSIONAL DEVELOPMENT: You participated in the ePortfolio Community of Practice

• PROFESSIONAL DEVELOPMENT: You participated in the ePortfolio Faculty Learning Community

• SCHOLARSHIP OF TEACHING AND LEARNING [SOTL]: You supported opportunities for your students to participate in a multi-year, ePortfolio study of student perceptions of ePortfolio curriculum and the benefits of ePortfolio integration into the curriculum 

• INVITED PRESENTATION: As an invited presenter, you presented your ePortfolio work in an IUI, Institute for Engaged Learning, Community Of Practice: Zoom webinar

• OPEN-SOURCE, COHORT PUBLICATION: You had the option to publish your work in an open-source ePortfolio pedagogy website which includes details of your ePortfolio integration experiences, samples of students' work, and reflection

Access to your COP Presentations

As part of the Institute, you presented your ePortfolios integration/optimization in your course for the previous semester.  You can NOW access the entire presentation, featuring other faculty, on our shared Google Sites page.

ePortfolio COP

ACCESS YOUR STUDENTS' SURVEY RESPONSES: ePORTFOLIO SURVEY RESULTS ARE IN

As part of your contributions, you were asked to have students respond to pre/post surveys of ePortfolio use in your course. Students reported benefits from ePortfolio integrations. You can access cohort survey responses and your disaggregated student responses on your ePortfolio participant page.

With Your Help the ePortfolio Showcase Topped 1,400 Student Entries

The IU Indianapolis is officially the largest open-source repository of public-facing, student ePortfolios. In May, the Showcase topped 1,400 entries and is itself an example of engaged learning in action. Thank you for encouraging your students to participate and helping us reach this milestone.

CONTINUING YOUR WORK with ePORTFOLIOS:

Collect Surveys + Require Student ePortfolio Showcase Participation 

You are welcome to continue ePortfolio surveys of your students. Our team will add these to your ePortfolio Participant page each semester that students identify you as the faculty member. NOTE: The old survey links are closing as we pilot new HICE surveys. Please stay tuned for the new and improved survey links!

Please continue to encourage students to share their work in the Engaged Learning & ePortfolio Showcase. The best way to get students to participate is through a point-bearing Canvas Assignments. The Showcase as a "public display of disciplinary competency" shows that your class meets this Essential Element of a High-Impact Practice. Students benefit from creating work that targets audiences beyond the classroom and can use their Showcase entry as a way to expand their digital footprint and to take control of their professional persona.

The ePortfolio Team is here to support your continued work with ePortfolios.

As you continue your work with ePortfolios, our IEL team is here to meet with you, to build ePortfolio tools to support your work, to help with design of research/analysis tools, to explore dissemination options, and to connect you with grant opportunities. Please email anytime to talk about your ePortfolio work or to share success stories.

We invite you to work with The Institute for Engaged Learning as you pursue other high-impact curricular practices. Please watch your email for future HIP opportunities and contact eportfol@iu.edu with any questions.

Best Regards,

Caitlin Lowenthal