EMPLOYEE RESIGNATION/RELEASE FROM CONTRACT

OVERVIEW

To ensure employees are not overpaid and allow administrators to back-fill vacancies, it's critical that HR receives resignation letters as soon as possible.

PROCEDURE & BEST PRACTICES

Any employee intending to resign from HCPS must complete the Resignation Form.

HR CONTACT

HR Specialist- contact the HR Specialist for your employee group.

CLASSIFIED EMPLOYEE RESIGNATIONS

PROCEDURE & BEST PRACTICES

Any employee intending to resign from HCPS must complete the Resignation Document.
If the resignation document cannot be completed by the employee, they should provide a written letter of resignation to their immediate supervisor.
The supervisor must forward the letter of resignation to HR in a timely manner.

POLICY & LEGAL REFERENCES

P4-04-001 - Resignations

P4-04-001-R - Procedure for Effecting Resignation

HR CONTACT

HR Specialist contact the HR Specialist for your employee group.

TEACHER RESIGNATION & RELEASE FROM CONTRACT

OVERVIEW

Teachers and other licensed personnel are required to complete the resignation document no later than May 31. There will be instances when licensed personnel resign (request to be released from contract) after May 31. While this is discouraged, each case should be reviewed individually with the appropriate HR Specialist.

PROCEDURE & BEST PRACTICES

Prior to May 31 - A teacher intending to resign from HCPS must complete the Resignation Document.
After May 31 - A teacher requesting release from contract from HCPS must complete the Resignation Document making certain they cite the cause for their request. This will expedite the process.
The Human Resource Specialist will review the request and seek approval from the Chief Human Resources Officer as appropriate.
Teachers will be released from contract under the following conditions:

promotional opportunity with increased responsibilities

relocation greater than 50 miles

physical or mental impairment that prohibits the employee from fulfilling the essential functions of the position

*All other requests will be reviewed on a case by case basis.

POLICY & LEGAL REFERENCES

P4-04-001 - Resignations

P4-04-001-R - Procedure for Effecting Resignation

Code of VA 22.1-304 - Reemployment of teacher who has not achieved continuing contract status; effect of continuing contract; resignation of teacher; reduction in number of teachers.

HR CONTACT

HR Specialist contact the HR Specialist for your employee group.

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