My Preferences/Information
Student Listing

 Select how you would like to see the students sorted in the results of a search by using the choices in the Student Sorting section; the choices include Name; Grade, Name; and Enrollment Date, Name.

 In conducting a student search, you always have the ability to export the data; however, you can choose whether the data is exported via an Excel spreadsheet (Tab-Delimited) or in a CSV file. Make your selection in the File Export Type section.

IMPORTANT SECURITY REMINDER: Student Data should be protected and secured at all times.  If you are downloading student data out of Focus and saving it to your local computer, your local computer should be secure.  Take the time to clean-up the data you have download and are no longer using. If you download the data, you are responsible for the security of the data to ensure it is not shared with users not authorized to view the data.

In the image shown, a list of students has been exported in both formats. For a file type that includes a delimiter separater (such as a pipe) and an enclosing character (usually double quotes), select CSV.

. In navigating to Student Info, you have the option to decide which tab is automatically selected for students. Most districts elect to have Demographics as the default tab; however, using the Default Student Category pull-down you can select whichever tab you desire based on your profile access.

In the example image shown, General Demographics has been selected; therefore, upon navigating to the Student Info screen, the General Demographics tab is automatically selected.

If you do not want to Display student search screen by default, selecting any screen that pulls students will skip the search screen and list students in either a Simple List or Customized List depending on the preference explained in the step.

Upon conducting your search, the resulting students will display in your customized list if you select for it to show by default using the Display customized list by default (and have selected to Display student search screen by default). If you have opted out of a default search screen, the Customized list will appear automatically. If you do not want the customized list to display by default, the Simple List will display instead.

Reminders:

• If Display customized list by default is not selected, the Simple List will display upon conducting a search; however, if More Search Options is utilized, a customized list (based on options added) will display.

• If Display Customized List is selected to include information pertaining to Enrollment or Addresses & Contacts, students may be listed twice.

• The information displayed in the Customized List can be set up or edited via the Columns in Student Lists tab. 

If you always search for students at all schools, you can save yourself some time by making the selection automatic. Select the Search all schools by default check box. The check box will default to selected as shown in the image.  You will only see this preference based on your profile access.

The same applies to Search inactive students by default. However, you will still need to select whether or not to Include Previous Years Inactive Students and/or Use Most Recent Enrollment.  You will only see this preference based on your profile access.

If your search only yields one result, you have the option to skip the list of students and navigate directly to the student’s corresponding screen. Select the Skip the results page when there is only one result check box to apply this change.

In the image shown, only one student has been returned as a result of the search conducted. As you can see, there is only one student listed. The option above would skip the screen shown and navigate directly to Charlie's Student Info screen.

Select a Student Name Format for how you would like students’ names to display in Focus.  Focus has the option to display a student's nickname in the gradebook and other printed list if the user has selected that in the option below.  If you use the nickname, your school data clerk will need to ensure the nickname field has been updated for the students with a nickname.  If a student does not have a nickname, the legal first name will be displayed. In version 12, nickname was replaced with the word "Preferred". An option was also included for preferred last names as well. 

You can select from the following formats:

• First Middle Last

• Last, First Middle

• Last, First (Preferred First)

• Last, First Middle (Preferred First)

• Last, Preferred First

• Last, Preferred First Middle

• Preferred First Middle Last

• Preferred Last, Preferred First

Select the corresponding check boxes to displays students' student IDs (Display Student ID in student lists) and/or local IDs (Display Local ID in student lists) in student lists. Note: The Student ID refers to the issued Focus student ID not the district local district.

Select the Display grade level in student lists check box to display students' grade levels in student lists.

If you want to see students’ alert icons that would show ESE, ELL, 504, etc., be sure to select the check box to Display alert icons in students lists.  To see a full list of student icons, view this document.

Select the Display student photos in student lists check box to display students' photos in student lists.