Student Technology Use & Privacy

Ownership of the district-issued devices (Chromebooks, iPads, or laptops) rests with the East Penn School District and is only to be used by the student the device has been issued to; students will not share it with others, including family members. Students will follow the guidelines set forth in EPSD Policy 815, the Acceptable Use of Technology Resources, Electronic Communication and Information Systems.  

Students are to return district-owned devices and accessories upon withdrawal from the district or upon graduation.  Third party accessories will not be accepted; replacement chargers can be purchased at the student’s school.  

It is the responsibility of the student to keep the assigned device and accessories secure and protected at all times.  Methods to protect the device include:

• keeping drinks, food, and other harmful materials away from the device.

• keeping the device out of extreme temperatures.

• never leaving the device unattended and susceptible to theft.

Financial restitution may be sought for negligent or intentional damage.  Negligent damage may include loss or misuse of accessories (charger), spilling a drink on the device causing it to malfunction, or exposing it to extreme temperatures.  Students are not to place stickers on their devices, the cover, or to remove the asset tag from the device; doing so is the equivalent of destroying school property and may result in school consequences.  Intentional damage will be determined by the building administration, and an invoice will be issued for the damage. 

If a device is reported lost, stolen or missing, the following actions will be taken to recover the device:

1. The student should report the device missing to a staff member at their assigned school who will then notify the Technology Department. 

2. Geo-location services on the device may be activated, and the device may be placed in lost mode or disabled to prevent others from using the device. 

Please also read our FERPA notice regarding streaming. 

K-5 Students: 9th Generation iPad, Apple brand USB-C to lightning cable, Apple brand USB-C charger, and iPad case.  

• The iPad has a replacement cost of $294.  

• The iPad case has a replacement cost of $35.  

• The lightning cable is $19 and charging brick is $19.  

Secondary students who are attending EPSD will receive one of the follow:

• HP Flip X360 Chromebook G3 J (11" screen) and a charger.

• HP Flip X360 Chromebook G3 (11" screen) and a charger.  

• Please read the following regarding charges for damages.

• Replacement chargers are $40 and can be purchased at the main office at all secondary buildings.  

Suspected intentional damage is evaluated by a team of technicians including the Director of Technology

• • • Financial restitution may be sought for negligent or intentional damage. 

    • Negligent damage may include loss or misuse of accessories (charger), spilling a drink on the device causing it to malfunction, or exposing it to extreme temperatures.  

    • Instances of intentional damage include: vandalism, tampering with the device to cause malfunction, attempts to repair the device that may cause malfunction, or any other intentional damage, which may correspond with an office referral .

One (1) accidental damage repair will be covered per lease (iPad) or life (Chromebook) cycle of the device 

• • • A Help Desk ticket must be entered to track damage.

    • Students who return damaged devices will be invoiced for the depreciated cost and/or lost/missing items if there is no record of a ticket; this includes students who leave the district due to graduation or relocation.

    • Depreciation costs will be billed to students if the device is considered to be a “total loss” and is damaged beyond repair.

    • Depreciation value will be determined by consulting with vendors who purchase used equipment and will be published on an annual basis.   

If a device is reported lost, stolen or missing, the following actions will be taken to recover the device:

• • • The student should report the device missing to a staff member (assistant principal or principal) at their assigned school who will then notify the Technology Department.

    • Geo-location services on the device may be activated, and the device may be placed in lost mode or disabled to prevent others from using the device.

    • A police report for theft will nullify the cost of replacement for the school and/or student.

To verify what each child has received at the start of the year, an asset and peripheral inventory will be taken and maintained at each school.  

• • iPad, cover, charger, cable / Chromebook, HP charger 

  • This form should reside at the school with the building teacher or in the main/grade level office and can be used as a comparative point of reference upon the completion of materials at the end of the school year.

  • If a student receives a non-functioning component, it should be reported immediately as a Help Desk ticket so that it can be replaced.  

The district does not offer optional insurance as iPads and Chromebooks are a means of delivering instruction to students.

Ownership of the district-issued devices (Chromebooks, iPads, or laptops) rests with the East Penn School District and is only to be used by the student the device has been issued to; students will not share it with others, including family members. Students will follow the guidelines set forth in EPSD Policy 815, the Acceptable Use of Technology Resources, Electronic Communication and Information Systems. 

 Students are to return district-owned devices and accessories upon withdrawal from the district or upon graduation.  Third party accessories will not be accepted; replacement chargers can be purchased at the student’s school.  

 It is the responsibility of the student to keep the assigned device and accessories secure and protected at all times.  Methods to protect the device include:

• keeping drinks, food, and other harmful materials away from the device.

• keeping the device out of extreme temperatures.

• never leaving the device unattended and susceptible to theft.

Financial restitution may be sought for negligent or intentional damage.  Negligent damage may include loss or misuse of accessories (charger), spilling a drink on the device causing it to malfunction, or exposing it to extreme temperatures.  Students are not to place stickers on their devices, the cover, or to remove the asset tag from the device; doing so is the equivalent of destroying school property and may result in school consequences.  Intentional damage will be determined by the building administration, and an invoice will be issued for the damage. 

 If a device is reported lost, stolen or missing, the following actions will be taken to recover the device:

1. The student should report the device missing to a staff member at their assigned school who will then notify the Technology Department. 

2. Geo-location services on the device may be activated, and the device may be placed in lost mode or disabled to prevent others from using the device.