Finances

Any purchase involving food (e.g. lab outings/lunches/dinners with a University guest) must be processed separately from general purchases. Check with Michael or the lab manager prior to the purchase for approval.

To get food purchases reimbursed, fill out the Meal Reimbursement Form, tape an itemized receipt to the back (you have to explicitly ask for one from the restaurant/vendor), and submit to the lab manager.

Notes from CLPS Finances/Admin: Travel meals are expenses incurred during the course of University authorized travel. IRS regulations permit the reimbursement of travel meals if your business trip is overnight or exceeds 12 hours, such as day trips to New York or Washington, DC. Meals include amounts spent for food, beverages, taxes and related tips. Business meals are those taken with business associates, University guests, job applicants, professional colleagues or donors, during which University business discussions take place or hospitality is extended to guests. Meals between two or more employees during which routine business issues are discussed are not reimbursable.