GENERAL FINANCES

Which Finances Coordinator to Send Your Docs To:

If you are charging grant funds:

• • Nicole_Tella@brown.edu

If you are charging start up (or similar) funds:

• • Rosa_Moniz@brown.edu

CC Michael on the email

General Rules for Purchases

This pertains to lab tech (e.g. EEG equipment, computers, cables, etc.) and items ordered via Amazon (the CLPS department has Amazon Prime).

Purchases are preferable when there isn't a time constraint and when you do not want to pay tax for the item.

• • Fill out the form and submit to the CLPS finances coordinators

  • If you aren't sure of the funding source, ask Michael or the lab manager

  • Authorized Purchaser and PI Signature are usually not required

General Rules for Reimbursements

Please note that you can only be reimbursed for the total expenditure amount without tax (i.e. subtracting the tax amount).

• • Authorized Purchaser and PI Signature are usually not required

Preferable proof of purchase:

• • • An itemized receipt that shows the last 4 digits of the credit card used

If this is not possible:

• • • Some proof of purchase (e.g. invoice, confirmation email, etc.) showing the amount charged

    • Depending on how good your "proof of purchase" is, the Finances Coordinator may also request a copy of your credit card statement that shows ...

      • The vendor matching your proof of purchase

      • The amount charged to your credit card for that purchase

      • The last 4 digits of your credit card

      • The name associated with the account

      • ... and if you don't want people knowing about your purchase history, please redact all other information!

    • Note: you run the risk of having your reimbursement request rejected using this method