TRavel card Guidelines

This tip is about Travel Card Guidelines! 

The University has announced a new Travel Card for which staff can apply for. I will share more information at next week's all staff meeting, but wanted to share basic information below.

It is recommended (but not mandatory) that coaches and administration who are traveling for business purposes apply for this card. There are a few guidelines that the business office wants staff to be aware of. 

• All individual travel should still be booked via Concur portal. The new Travel Card will help alleviate personal expenses with baggage fees, conference transportation and lodging expenses when recruiting. Please keep in mind, all group travel will remain on my travel card.  

• The Controller's Office will determine the limit for these cards. 

• All applicants must complete training via Workday. You must complete this to be able to use the card. 

• These cards must be reconciled each month. If they are not reconciled, the University will shut down your cards. This is done by the central office, the business office cannot undo this once cards are shut down.

• Please review the brief list of regulations at the following link, as well as the excerpt below: https://policy.brown.edu/policy/travel-card

• Application & Training: Workday Travel Card Training