Booking Local Hotels

Below is a brief step-by-step guide, with helpful links, for booking hotels for campus visitors.

Step-by-Step Instructions:

1. Review the Policy: Check the Local Hotel Reservation and Official Visit policies on the Business Office website.

2. Browse Suppliers: Look through the Strategic Suppliers List for Hotels.

3. View Rates: Select the Local Hotel & Rates option for a detailed breakdown of all preferred hotels, their contacts, and their contracted rates in the Providence area.

4. Book the Room: Choose a hotel and contact them directly to make a reservation.

5. Complete the Agreement: Use the confirmation number from the hotel and the example attached to complete the Local Hotel Reservation Agreement Form in Adobe.

6. Send the Agreement: Email the completed Hotel Reservation Agreement to Erin Indermill or Joey LaMore. Only Joey and Erin are authorized to sign this form. Email the fully signed form back to the hotel to ensure the hotel is billed to Brown. 

7. Send the Invoice: After the stay, email the invoice with the signed Hotel Room Agreement to athletics_invoices@brown.edu to process payment. 

By following these steps, you'll help ensure our visitors have a comfortable and well-organized stay, reflecting the professionalism and hospitality of Brown Athletics.